Section one: Contracting authority
one.1) Name and addresses
THE KEMNAL ACADEMIES TRUST
The Atkins Centre Kemnal Technology College
Sidcup
DA145AA
Contact
Jasmine Barrett
Telephone
+44 7714169267
Country
United Kingdom
Region code
UKJ - South East (England)
UK Register of Learning Providers (UKPRN number)
10058343
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Outsourced Cleaning Services
Reference number
TKAT 23043
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Kemnal Academies Trust has awarded contracts for the supply of Cleaning Services under the YPO Dynamic Purchasing System 879 Building in Use - Support Services, Lot 2 Cleaning and Caretaking.
Provision of Outsourced Cleaning Services at Chichester High School (Lot 1), Napier school (Lot 2), and Willow Brook Primary School (Lot 3).
Lot 1 contract covers an initial two-year term from 17th January 2025 to 16th January 2027, with the option to extend for up to 2 years (subject to an annual review, incorporating price negotiations and KPI performance).
The Lot 2 contract covers an initial three-year term, from 17th January 2025 to 16th January 2028, with the option to extend for up to 2 years (subject to an annual review, incorporating price negotiations and KPI performance).
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,689,658
two.2) Description
two.2.1) Title
Chichester High School
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Cleaning Services at Chichester High School.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Added Value / Weighting: 20%
Price - Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
Contracts can be extended at the Customer's sole discretion for up to two years (24-months).
two.2) Description
two.2.1) Title
Napier Community Primary School
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Cleaning Services at Napier Community Primary School.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Added Value / Weighting: 20%
Price - Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
Contract can be extended at the Customer's sole discretion for up to two years (24-months).
two.2) Description
two.2.1) Title
Willow Brook Primary School and Nursery
Lot No
3
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Cleaning Services at Willow Brook Primary School and Nursery.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Added Value / Weighting: 20%
Price - Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
Contracts can be extended at the Customer's sole discretion for up to two years (24-months).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The award of the contract without prior publication in the Official Journal of the European Union (OJEU) or the Find a Tender Service (FTS) is lawful because it was conducted through a further competition under a Dynamic Purchasing System (DPS) that was established in full compliance with the Public Contracts Regulations 2015 (PCR 2015).
The YPO 879 Building in Use Support Services DPS was properly advertised at the time of its creation, and all suppliers admitted to the relevant lot(s) were invited to tender. Under Regulation 34 of PCR 2015, once a DPS is established, individual contracts can be awarded through further competition among admitted suppliers without the need for a new contract notice.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Lot No
1
Title
Chichester High School
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 March 2025
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Brayborne Facilities Services Limited (Part of the Exclusive Services Group)
Ipswich
Country
United Kingdom
NUTS code
- UKJ - South East (England)
Companies House
01862534
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,048,992
Section five. Award of contract
Lot No
2 and 3
Title
Napier Community Primary School and 3 Willow Brook Primary School and Nursery
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 March 2025
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
RIDGE CREST CLEANING LIMITED
Kent
Country
United Kingdom
NUTS code
- UKJ - South East (England)
Companies House
02907221
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £640,666
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom