Scope
Description
The objective of this procurement process is to source a delivery partner who will work with us in developing further the public beta of the Find Case Law service.
The aim of the Find Case Law service (FCL) Is to permanently archive, publish and enable the re-use of court and tribunal judgments as data for everyone. FCL is an information service.
FCL follows an iterative Agile development approach. All service enhancements are planned and implemented in response to evidenced user need. Over the course of the proposed contract period, we anticipate making improvements to all aspects of the service including: our Homepage and support pages including our licence application journey, our search, browse and notifications functionality and our API and data re-use offer.
We also need to improve our editorial interface and our underlying data model and infrastructure to allow us to widen the scope of what we publish without effecting our existing users and service offer.
We expect that additional, yet to be determined, improvements will also be needed and which will emerge from user research and stakeholder engagement.
We intend to award a contract for an initial period of 2 years, with one extension option of up to 12 months. We anticipate that the maximum expenditure over the duration of the contract period (including any extension options) will be £3.45m including VAT (i.e. an average maximum expenditure of £1.15m per year).
Total value (estimated)
- £2,875,000 excluding VAT
- £3,450,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2027
- Possible extension to 30 November 2028
- 3 years
Description of possible extension:
One extension option of up to 12 months in duration.
Main procurement category
Services
CPV classifications
- 72222300 - Information technology services
Contract locations
- UKI - London
- UKJ - South East (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 September 2025, 5:00pm
Submission type
Tenders
Tender submission deadline
29 September 2025, 5:00pm
Submission address and any special instructions
Tender submissions must be submitted via email to procurement@nationalarchives.gov.uk, as specified in the attached ITT document.
The National Archives' public website is www.nationalarchives.gov.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 30% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This will be a two-stage procurement process.
The information which bidders need to submit in Stage 1 of the procurement process is described in Section 6 of the attached ITT document. The evaluation criteria which will apply in Stage 2 is described in Section 8 of the attached ITT document.
Once all Stage 1 submissions have been evaluated, the top-five-ranked bidders will be issued with a 'Stage 2' ITT document and invited to submit a 'Stage 2' Tender response.
A contract award decision will be made by scoring the 'Stage 2' Tender responses against the criteria specified in Section 8.4 of the attached ITT document.
Documents
Associated tender documents
INVITATION TO TENDER - FCL STAGE 1.docx
ITT Document
Documents to be provided after the tender notice
Stage 2 ITT documentation will be emailed to the top-five-ranked bidders from Stage 1 of this procurement process, as described in the attached ITT document.
Contracting authority
The National Archives
- Public Procurement Organisation Number: PTBZ-4379-JQQX
Kew
Richmond
TW9 4DU
United Kingdom
Region: UKI75 - Hounslow and Richmond upon Thames
Organisation type: Public authority - central government