- Lot 1. NHS Birmingham & Solihull Integrated Care Board.
- Lot 10. NHS Leicester, Leicestershire and Rutland Integrated Care Board
- Lot 11. NHS Northamptonshire Integrated Care Board
- Lot 2. NHS Black Country Integrated Care Board
- Lot 3. NHS Coventry & Warwickshire Integrated Care Board
- Lot 4. NHS Herefordshire & Worcestershire Integrated Care Board
- Lot 5. NHS Staffordshire and Stoke on Trent Integrated Care Board
- Lot 6. NHS Shropshire, Telford & Wrekin Integrated Care Board
- Lot 7. NHS Derby & Derbyshire Integrated Care Board
- Lot 8. NHS Nottingham and Nottinghamshire Integrated Care Board
- Lot 9. NHS Lincolnshire Integrated Care Board
Scope
Description
The eleven (11) Contracting Authorities across both West & East Midlands are seeking to re-procure new contracts for their clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites across their individual ICB geographical footprints, via a competitive flexible procedure in accordance with the Procurement Act 2023.
The eleven (11) Contracting Authorities are seeking to tender eleven (11) new contracts/lots. (Respective NUTS codes in brackets for your information):
• Lot 1 = NHS Birmingham & Solihull Integrated Care Board (UKG31 & UKG32)
• Lot 2 = NHS Black Country Integrated Care Board (UKG36, UKG37, UKG38, UKG39)
• Lot 3 = NHS Coventry & Warwickshire Integrated Care Board (UKG33 & UKG13)
• Lot 4 = NHS Herefordshire & Worcestershire Integrated Care Board (UKG11, UKG12)
• Lot 5 = NHS Staffordshire & Stoke on Trent Integrated Care Board (UKG23 & UKG24)
• Lot 6 = NHS Shropshire & Telford & Wrekin Integrated Care Board (UKG21 & UKG22)
• Lot 7 = NHS Derby & Derbyshire Integrated Care Board (UKF11, UKF12, UKF13)
• Lot 8 = NHS Nottingham & Nottinghamshire Integrated Care Board (UKF14, UKF15, UKF16)
• Lot 9 = NHS Lincolnshire Integrated Care Board (UKF30)
• Lot 10 = NHS Leicester Leicestershire & Rutland Integrated Care Board (UKF21 & UKF22)
• Lot 11 = NHS Northamptonshire Integrated Care Board (UKF24 & UKF25)
Each lot is for the combined collection and disposal service of clinical waste for both General Practices and Community Pharmacy sites.
The overall estimated annual anticipated value for these services is £38,063,459.00 (exc VAT) for the full 10-year term across the eleven (11) proposed contracts/lots (optional extension(s) included).
There is an estimated launch date of October 2025, an estimated award date of February 2026 and an estimated go live date of 01 April 2026 (Note: the go-live date may change depending on the required mobilisation period for each lot but is not expected to exceed three (3) months).
The proposed contract length shall be an 'initial term' of five (5) years, with the option to extend for a period (or periods) of up to a further five (5) years (maximum 10 years).
Please note that estimated values, contract length (including changes to the initial term and/or extension term options), and timeline dates are all indicative at this stage and may be subject to change as the eleven (11) Contracting Authorities are planning on undertaking a second market assessment exercise with the provider market which may/or may not result in feedback that we would wish to incorporate and/or change our tendering approach slightly to accommodate
Total value (estimated)
- £33,460,000 excluding VAT
- £40,150,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2036
- 10 years
Description of possible extension:
Potential for multiple extensions up to a further 5 years.
Main procurement category
Services
CPV classifications
- 90000000 - Sewage, refuse, cleaning and environmental services
- 90524100 - Clinical-waste collection services
- 90524200 - Clinical-waste disposal services
Lot constraints
Description of how multiple lots may be awarded:
• Highest total weighted score, including both quality and financial assessment
• There will be a restriction on the maximum number of lots a bidder can be awarded, the criteria for this will be clearly laid out in the published tender documentation. The Contracting Authorities (ICBs) reserve the right to amend this approach (see note below on clustering)
• NOTE: The six (6) ICBs in the West Midlands will 'cluster' during 2025/26 reducing down from six (6) separate ICBs to three (3) clusters these being (* formal names to be announced):
o NHS Birmingham and Solihull and NHS Black Country ICBs*
o NHS Coventry and Warwickshire and NHS Herefordshire and Worcestershire ICBs*
o NHS Shropshire, Telford and Wrekin and NHS Staffordshire and Stoke-on-Trent ICBs*
Similarly, the five (5) ICBs in the East Midlands will also 'cluster' during 2025/26, reducing down from five (5) separate ICBs to two (2) clusters these being (* formal names to be announced):
o NHS Derby and Derbyshire, Nottingham and Nottinghamshire and Lincolnshire ICBs*
o NHS Leicester, Leicestershire, Rutland and Northamptonshire ICBs*
Lot 1. NHS Birmingham & Solihull Integrated Care Board.
Description
Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Birmingham & Solihull Integrated Care System (ICS).
Estimated lot value is per annum.
Lot value (estimated)
- £4,890,000 excluding VAT
- £5,870,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 10. NHS Leicester, Leicestershire and Rutland Integrated Care Board
Description
Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Leicester, Leicestershire and Rutland Integrated Care Service (ICS).
Estimated lot value is per annum.
Lot value (estimated)
- £2,850,000 excluding VAT
- £3,420,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 11. NHS Northamptonshire Integrated Care Board
Description
Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Northamptonshire Integrated Care Service (ICS).
Estimated lot value is per annum.
Lot value (estimated)
- £2,190,000 excluding VAT
- £2,630,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. NHS Black Country Integrated Care Board
Description
Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Black Country Integrated Care System (ICS).
Estimated lot value is per annum.
Lot value (estimated)
- £4,220,000 excluding VAT
- £5,060,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. NHS Coventry & Warwickshire Integrated Care Board
Description
Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Coventry & Warwickshire Integrated Care System (ICS).
Estimated lot value is per annum.
Lot value (estimated)
- £3,370,000 excluding VAT
- £4,040,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. NHS Herefordshire & Worcestershire Integrated Care Board
Description
Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Herefordshire & Worcestershire Integrated Care System (ICS).
Estimated lot value is per annum.
Lot value (estimated)
- £2,160,000 excluding VAT
- £2,590,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. NHS Staffordshire and Stoke on Trent Integrated Care Board
Description
Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Staffordshire and Stoke on Trent Integrated Care System (ICS).
Estimated lot value is per annum.
Lot value (estimated)
- £4,280,000 excluding VAT
- £5,140,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. NHS Shropshire, Telford & Wrekin Integrated Care Board
Description
Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Shropshire, Telford and Wrekin Integrated Care System (ICS).
Estimated lot value is per annum.
Lot value (estimated)
- £1,550,000 excluding VAT
- £1,860,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. NHS Derby & Derbyshire Integrated Care Board
Description
Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Derby & Derbyshire Integrated Care System (ICS).
Estimated lot value is per annum.
Lot value (estimated)
- £3,540,000 excluding VAT
- £4,250,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. NHS Nottingham and Nottinghamshire Integrated Care Board
Description
Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Nottingham and Nottinghamshire Integrated Care System (ICS).
Estimated lot value is per annum.
Lot value (estimated)
- £1,950,000 excluding VAT
- £2,340,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 9. NHS Lincolnshire Integrated Care Board
Description
Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Lincolnshire Integrated Care System (ICS).
Estimated lot value is per annum.
Lot value (estimated)
- £2,460,000 excluding VAT
- £2,950,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Publication date of tender notice (estimated)
6 October 2025
Enquiry deadline
24 October 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
31 October 2025, 12:00pm
Submission address and any special instructions
• The Authority will be using the Atamis e-Sourcing Portal to conduct the procurement process ("e-Sourcing Portal"). The e-Sourcing Portal can be accessed at: https://atamis-1928.my.site.com/s/Welcome
• All communications (including submission of the Procurement Specific Questionnaire and Tenders) should be carried out via the e-Sourcing Portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Award Criteria | Technical Quality questions, potentially including Environmental Benefits and Emissions Monitoring 60% |
Quality | 60.00% |
| Commercial | Commercial Pricing 30% |
Price | 30.00% |
| Social Value | Social Value Social Value questions 10% |
Quality | 10.00% |
Other information
Payment terms
Will be set out in the published tender documentation.
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Contracts will be awarded under the competitive flexible procedure, which will consist of a two (2) stage process of written tender responses.
Stage 1 - Procurement Specific Questionnaire
The Procurement Specific Questionnaire (PSQ) is a set of questions that a Bidder must satisfy to be invited to participate in Stage two (2) of this procurement. These questions will relate to the Bidder(s) legal, insurance and economic financial standing as well as their technical ability to fulfil the contract requirements.
Bidder(s) must indicate how many of the eleven (11) lots they wish to bid for in stage one.
Outcome letters will be published to all Bidder(s) who either pass or fail at stage one and a voluntary 'stand still' period will then be observed.
Only those Bidder(s) that pass Stage One (PSQ) will be invited to participate in stage two (Invitation to Tender)
Stage 2 - Tendering stage
For this stage, Bidder(s) shall respond to the published tender documentation.
Contracting authorities
NHS Birmingham and Solihull Integrated Care Board
- Public Procurement Organisation Number: PWQY-9673-JBYN
NHS Birmingham and Solihull Integrated Care Board Alpha Tower, 8th Floor, Suffolk Street Queensway
Birmingham
B1 1TT
United Kingdom
Email: andy.harvey@nhs.net
Region: UKG31 - Birmingham
Organisation type: Public authority - central government
NHS Black Country Integrated Care Board
- Public Procurement Organisation Number: PCXW-1342-CXYV
Civic Centre, St Peter's Square
Wolverhampton
WV1 1SH
United Kingdom
Email: andy.harvey@nhs.net
Website: https://www.blackcountry.icb.nhs.uk/
Region: UKG39 - Wolverhampton
Organisation type: Public authority - central government
NHS Shropshire, Telford and Wrekin Integrated Care Board
- Public Procurement Organisation Number: PGZQ-6523-JGTT
Wellington Civic Offices, Larkin Way, Tan Bank, Wellington
Telford
TF1 1LX
United Kingdom
Region: UKG21 - Telford and Wrekin
Organisation type: Public authority - central government
NHS Herefordshire and Worcestershire Integrated Care Board
- Public Procurement Organisation Number: PNMN-7243-RQRR
Kirkham House, John Comyn Drive, Perdiswell
Worcester
WR3 7NS
United Kingdom
Region: UKG12 - Worcestershire
Organisation type: Public authority - central government
NHS Coventry and Warwickshire Integrated Care Board
- Public Procurement Organisation Number: PBZT-7637-QJTP
Westgate House Market Street
Warwick
CV34 4DE
United Kingdom
Email: andy.harvey@nhs.net
Website: https://www.happyhealthylives.uk/
Region: UKG13 - Warwickshire
Organisation type: Public authority - central government
NHS Staffordshire and Stoke-on-Trent Integrated Care Board
- Public Procurement Organisation Number: PMRD-4914-TDDX
1 Staffordshire Place
Stafford
ST16 2LP
United Kingdom
Email: andy.harvey@nhs.net
Website: https://www.staffsstoke.icb.nhs.uk/
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - central government
NHS Derby & Derbyshire Integrated Care Board
- Public Procurement Organisation Number: PXJD-6284-VTGG
The Council House, First Floor, Corporation Street
Derby
DE1 2FS
United Kingdom
Email: andy.harvey@nhs.net
Website: https://www.joinedupcarederbyshire.co.uk/derbyshire-integrated-care-board/
Region: UKF11 - Derby
Organisation type: Public authority - central government
NHS Leicester, Leicestershire and Rutland Integrated Care Board
- Public Procurement Organisation Number: PCLY-6219-YPTV
Room G30, Pen Lloyd Building, County Hall Glenfield
Leicester
LE3 8TB
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - central government
NHS Lincolnshire Integrated Care Board
- Public Procurement Organisation Number: PQRJ-5722-YJRJ
Bridge House The Point Lions Way
Sleaford
NG34 8GG
United Kingdom
Email: andy.harvey@nhs.net
Website: https://www.lincolnshire.icb.nhs.uk/
Region: UKF30 - Lincolnshire
Organisation type: Public authority - central government
NHS Northamptonshire Integrated Care Board
- Public Procurement Organisation Number: PWCM-9262-VJDY
Francis Crick House, Summerhouse Road, Moulton Park
Northampton
NN3 6BF
United Kingdom
Email: andy.harvey@nhs.net
Region: UKF24 - West Northamptonshire
Organisation type: Public authority - central government
NHS Nottingham and Nottinghamshire Integrated Care Board
- Public Procurement Organisation Number: PZXB-5878-GBVD
Sir John Robinson House Sir John Robinson Way Arnold Nottingham
Nottingham
NG5 6DA
United Kingdom
Email: andy.harvey@nhs.net
Website: https://www.notts.icb.nhs.uk/
Region: UKF16 - South Nottinghamshire
Organisation type: Public authority - central government