- Lot 1. COMBINED LIABILITY INSURANCE
- Lot 2. EXCESS LAYER PUBLIC & PRODUCTS LIABILITY 1ST LAYER INSURANCE
- Lot 3. EXCESS LAYER PUBLIC & PRODUCTS LIABILITY 2ND LAYER INSURANCE
- Lot 4. EXCESS LAYER PUBLIC & PRODCUTS LIABILITY 3RD LAYER INSURANCE
- Lot 5. MOTOR FLEET INSURANCE
- Lot 6. PROPERTY INSURANCE
- Lot 7. ENGINEERING & INSPECTION INSURANCE
- Lot 8. BUSINESS INTERRUPTION INSURANCE
- Lot 9. PERSONAL ACCIDENT & TRAVEL INSURANCE
- Lot 10. COMPUTER INSURANCE
- Lot 11. TERRORISM INSURANCE
- Lot 12. CRIME INSURANCE
- Lot 13. PROFESSIONAL INDEMNITY INSURANCE
- Lot 14. CYBER INSURANCE
Scope
Reference
Project Ref 28845
Description
There are 14 separate Insurance Polices required and so this tender is divided into 14 Lots, namely:
LOT NO. 1 - COMBINED LIABILITY INSURANCE
LOT NO. 2 - EXCESS LAYER PUBLIC & PRODUCTS LIABILITY 1ST LAYER INSURANCE
LOT NO. 3 - EXCESS LAYER PUBLIC & PRODUCTS LIABILITY 2ND LAYER INSURANCE
LOT NO. 4 - EXCESS LAYER PUBLIC & PRODCUTS LIABILITY 3RD LAYER INSURANCE
LOT NO. 5 - MOTOR FLEET INSURANCE
LOT NO. 6 - PROPERTY INSURANCE
LOT NO. 7 - ENGINEERING & INSPECTION INSURANCE
LOT NO. 8 - BUSINESS INTERRUPTION INSURANCE
LOT NO. 9 - PERSONAL ACCIDENT & TRAVEL INSURANCE
LOT NO. 10 - COMPUTER INSURANCE
LOT NO. 11 - TERRORISM INSURANCE
LOT NO. 12 - CRIME INSURANCE
LOT NO. 13 - PROFESSIONAL INDEMNITY INSURANCE
LOT NO. 14 - CYBER INSURANCE
Further details are provided in the attached Insurance Tender Summary document.
The date of commencement of cover being the 1st December 2025.
Total value (estimated)
- £1,159,500 excluding VAT
- £1,159,500 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2026
- Possible extension to 30 November 2028
- 3 years
Description of possible extension:
Whilst the initial term for each Policy will be a 12 month period, consideration may be given to those Providers that can offer a suitable longer term arrangement.
Main procurement category
Services
CPV classifications
- 66510000 - Insurance services
Contract locations
- UKN - Northern Ireland
Lot constraints
Description of how multiple lots may be awarded:
There is no maximum number of Lots that a supplier may bid for.
Lot 1. COMBINED LIABILITY INSURANCE
Description
As outlined in Insurance Tender Summary document.
Lot value (estimated)
- £175,000 excluding VAT
- £175,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. EXCESS LAYER PUBLIC & PRODUCTS LIABILITY 1ST LAYER INSURANCE
Description
Excess Layer Public/Products liability (1st layer) insurance to follow the Primary Insurer
Lot value (estimated)
- £50,000 excluding VAT
- £50,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. EXCESS LAYER PUBLIC & PRODUCTS LIABILITY 2ND LAYER INSURANCE
Description
Excess Layer Public & Products Liability (2nd Layer) insurance to follow the Underlying Insurer
Lot value (estimated)
- £22,000 excluding VAT
- £22,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. EXCESS LAYER PUBLIC & PRODCUTS LIABILITY 3RD LAYER INSURANCE
Description
Excess Layer Public & Products Liability (3rd Layer) insurance to follow the Underlying Insurer
Lot value (estimated)
- £75,000 excluding VAT
- £75,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. MOTOR FLEET INSURANCE
Description
Comprehensive Cover. Business use of the Policyholder, Social Domestic & Pleasure and Carriage of Own Goods. For any authorised driver with the permission of the policyholder.
Approximately 90 vehicles - both cars and LCV.
Lot value (estimated)
- £90,000 excluding VAT
- £90,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. PROPERTY INSURANCE
Description
Insurance cover in respect of Property and asociated costs.
Lot value (estimated)
- £45,000 excluding VAT
- £45,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. ENGINEERING & INSPECTION INSURANCE
Description
Office Passenger Lifts - Engineering Inspection Service.
Lot value (estimated)
- £1,000 excluding VAT
- £1,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. BUSINESS INTERRUPTION INSURANCE
Description
To indemnify the Insured for the business interruption following physical loss or physical damage to the property both onshore and offshore providing such physical loss or physical damage would be insured under Section 1 if the insured owned such property.
Lot value (estimated)
- £650,000 excluding VAT
- £650,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 9. PERSONAL ACCIDENT & TRAVEL INSURANCE
Description
Insured Persons: All Directors & Employees of the insured, resident in the UK. Journey Description: Extended Business travel outside of Country of Domicile (Any trip in connection with the Business outside of the Country of Domicile including days that are added by the Insured Person for personal reasons)
Lot value (estimated)
- £5,000 excluding VAT
- £5,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 10. COMPUTER INSURANCE
Description
Insurance in relation to damage to computer hardware etc.
Lot value (estimated)
- £2,000 excluding VAT
- £2,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 11. TERRORISM INSURANCE
Description
Insurance in relation to a terrorist-related event.
Lot value (estimated)
- £7,000 excluding VAT
- £7,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 12. CRIME INSURANCE
Description
Insurance cover in connection with criminal events.
Lot value (estimated)
- £20,000 excluding VAT
- £20,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 13. PROFESSIONAL INDEMNITY INSURANCE
Description
Professional Indemnity Insurance for Downstream Engineering area of the Group (Phoenix Energy Services Ltd only).
Lot value (estimated)
- £2,500 excluding VAT
- £2,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 14. CYBER INSURANCE
Description
Insurance cover in relation to a cyber-related incident.
Lot value (estimated)
- £15,000 excluding VAT
- £15,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
19 September 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
26 September 2025, 12:00pm
Submission address and any special instructions
Expressions of interest to be submitted by 12 noon on Friday 26th September 2025 via e-mail to: judith.man@marsh.com.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
7 November 2025
Award criteria
| Name | Type |
|---|---|
| Suitability of cover provided. | Quality |
Weighting description
The most advantageous tender offer received.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
This tender process is being conducted by Marsh Limited on behalf of Phoenix Energy Holdings Ltd.
Those interested parties that wish to be considered for inclusion in the tender process must first express their interest by e-mail to judith.man@marsh.com stating which particular Lot (one or more) that they wish to be considered for and provide a brief summary of their particular experience within that specific area.
Expressions of interest must be received by no later than 16:00hrs on the 26.09.2025. It is deemed the responsibility of each interested Party to ensure that their e-mail registering such interest is received.
Those Parties that have registered an interest in line with the above and have clearly demonstrated appropriate expererience shall then be invited to proceed to the next stage - a competitive tender process.
A tender process shall take place for each individual Lot following which the most advantageous offer shall be determined.
This determination shall be based upon the tender offer received and subsequent negotiations. Albeit not all tendering organisations shall be invited to proceed to the negotiation stage.
Note, all Insurance Policies shall be in the name of: Phoenix Energy Group Holdings Limited (and its subsidiaries) t/as Phoenix Energy Group Ltd and Phoenix Energy Services Ltd save for Professional Indemnity which shall be in the name of Phoenix Energy Services Ltd.
Contracting authority
PHOENIX ENERGY GROUP LTD
- Companies House: NI032809
- Public Procurement Organisation Number: PCWW-4338-WNBR
197 Airport Road West
Belfast
BT3 9ED
United Kingdom
Contact name: Judith Man (of Marsh Limited)
Telephone: +2890 556102
Email: judith.man@marsh.com
Website: http://www.phoenixenergyni.com
Region: UKN06 - Belfast
Organisation type: Private utility
Devolved regulations that apply: Northern Ireland