Section one: Contracting authority
one.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9DJ
Contact
Frances McGuire
Frances.McGuire@sps.pnn.gov.uk
Telephone
+44 1313303773
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SPS-02293 The Provision of Body Worn Video Cameras (BWVC)
Reference number
SPS-02293
two.1.2) Main CPV code
- 38651200 - Camera bodies
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Scottish Prison Service (SPS) requires a supplier to provide a hosted and fully managed Body Worn Video Camera (BWVC) system to all public sector prison establishments in Scotland. This includes the provision of the Goods and associated equipment, the supported rollout (16 prison establishments), ongoing service delivery, system management and maintenance.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 38651200 - Camera bodies
- 38651000 - Cameras
- 35120000 - Surveillance and security systems and devices
- 35121000 - Security equipment
- 35125000 - Surveillance system
- 35125300 - Security cameras
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The Scottish Prison Service (SPS) has commenced this procurement process with the intention of awarding a contract.
The procurement will follow the Open Procedure.
Following publication of this Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Options to Extend for up to a further 60 Months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Further information can be obtained from PCS-T.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
Employers’ liability Insurance five (5) million pounds
Professional Indemnity Insurance one (1) million pounds
Public/Product liability Insurance one (1) million pounds
three.1.3) Technical and professional ability
Minimum level(s) of standards possibly required
Ensure that all Goods supplied shall comply with the relevant EN Standard or British equivalent.
Ensure that all Goods supplied are UKCA marked to demonstrate compliance with UK product safety regulations.
The Supplier shall possess the following accreditations as a minimum
Quality Management (ISO9001)
Cyber Essentials (ISO 27001)
IT Service Management (ISO20000)
Information Security Management (ISO27001)
IT Security techniques (cloud specifically) (ISO27017)
Personal Data in the Cloud Security (ISO27018)
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-042236
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 October 2025
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
9 October 2025
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
All tender documentation can be found in the Public Contract Scotland Tender (PCS-T) portal.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29947. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:808398)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Crown
27 Chambers Street
Edinburgh
Country
United Kingdom