Scope
Reference
MH25_001
Description
The University is inviting submissions from transport operators to be part of a framework agreement of minibus and coach hire service with drivers.
Commercial tool
Establishes an open framework
Total value (estimated)
- £1,800,000 excluding VAT
- £2,160,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2029
- 4 years
Main procurement category
Services
CPV classifications
- 60172000 - Hire of buses and coaches with driver
Contract locations
- UKJ4 - Kent
Lot 1. Minibus hire with driver with capacity of up to 22 passengers
Description
Lot 1 - Minibus hire with driver with capacity of up to 22 passengers
Lot value (estimated)
- £1,800,000 excluding VAT
- £2,160,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Coach hire (single decker) with driver with capacity of up to 60 passengers
Description
Lot 2 - Coach hire (single decker) with driver with capacity of up to 60 passengers
Lot value (estimated)
- £1,800,000 excluding VAT
- £2,160,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Airport Arrivals Transfer Service with driver and capacity of up to 60 passengers and luggage.
Description
Lot 3 - Airport Arrivals Transfer Service with driver and capacity of up to 60 passengers and luggage.
Lot value (estimated)
- £1,800,000 excluding VAT
- £2,160,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
31 October 2029
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The Service Provider will be contacted by the institution using this framework to check for availability for the journey requirements and a booking will follow by means of a Purchase Order confirming all journey requirements and dates of travel. Pricing shall be according to the agreed Price following the submission of a quotation. Further details are providing in Appendix 1 - Minibus Coach Framework User Guidance.
Award method when using the framework
With competition
Contracting authorities that may use the framework
The framework agreement will remain open and accessible to other educational and public sector institutions local to Canterbury (subject to discussion and negotiation with the successful Service Providers) throughout the duration of the contract with permission from the Lead Organisation.
Contracting authority location restrictions
- UKJ4 - Kent
Participation
Particular suitability
Lot 1. Minibus hire with driver with capacity of up to 22 passengers
Lot 2. Coach hire (single decker) with driver with capacity of up to 60 passengers
Lot 3. Airport Arrivals Transfer Service with driver and capacity of up to 60 passengers and luggage.
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
29 September 2025, 12:00pm
Tender submission deadline
6 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
The University Of Kent
- UK Register of Learning Providers (UKPRN number): 10007150
- Public Procurement Organisation Number: PDYN-9654-JPQJ
The Registry,
Canterbury
CT2 7NZ
United Kingdom
Email: procurement@kent.ac.uk
Website: http://www.kent.ac.uk/
Region: UKJ44 - East Kent
Organisation type: Public authority - sub-central government