Section one: Contracting authority
one.1) Name and addresses
Bristol City Council
Bristol City Council, P O Box 3176
BRISTOL
BS3 9FS
Contact
Mrs Penny Sharp
Telephone
+44 1179223379
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GR/HGW/Defect Response and Emergency Work Term Maintenance Contract 2025
Reference number
DN726859
two.1.2) Main CPV code
- 45233142 - Road-repair works
two.1.3) Type of contract
Works
two.1.4) Short description
This contract is essential for Highways Maintenance team to deliver statutory duties, including:
- minor maintenance works;
- minor coated macadam patching and pothole reinstatement to carriageways and footways;
- relaying and replacing slabs;
- relaying and replacing kerbs and channels;
- adjusting boxes;
- fixing and adjusting small signs;
- cutting and trimming trees, hedges and shrubs;
- removing obstructions from the highway;
- providing assistance to the emergency services;
- reacting to civil contingencies which may include severe weather events and oil spills;
The contract is intended to last for an initial 8 year period with two optional 2 year extensions
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £1 / Highest offer: £16,000,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The contract was let via open tender, the award criteria was 60% price, 30% quality, 10% social value.
The contract length will be for 8 years, with the option to extend for up to a further 4 years (2 x 24month extensions).
The contract includes a yearly inflationary adjustment in line with Highways England Maintenance Cost Index.
The estimated value for the initial 8 year period is £16million.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for up to a further 4 years (2 x 24month extensions).
Contract includes yearly inflationary adjustment in line with Highways England Maintenance Cost Index.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-037051
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 August 2025
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ETM Contractors Limited
Bristol
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £16,000,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Bristol Magistrates Court
Bristol
Country
United Kingdom