Section one: Contracting authority
one.1) Name and addresses
Bristol City Council
Bristol City Council, P O Box 3176
BRISTOL
BS3 9FS
Contact
Mrs Penny Sharp
Telephone
+44 1179223379
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GR/HGW/Defect Response and Emergency Work Term Maintenance Contract 2025
Reference number
DN726859
two.1.2) Main CPV code
- 45233142 - Road-repair works
two.1.3) Type of contract
Works
two.1.4) Short description
The Council wishes to appoint a provider to deliver its Defect Response and Emergency Works Term Maintenance contract. This contract is essential for Highways Maintenance team to deliver statutory duties, including:
- minor maintenance works;
- minor coated macadam patching and pothole reinstatement to carriageways and footways;
- relaying and replacing slabs;
- relaying and replacing kerbs and channels;
- adjusting boxes;
- fixing and adjusting small signs;
- cutting and trimming trees, hedges and shrubs;
- removing obstructions from the highway;
- providing assistance to the emergency services;
- reacting to civil contingencies which may include severe weather events and oil spills;
two.1.5) Estimated total value
Value excluding VAT: £16,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The contract will be let via open tender, with details of the evaluation criteria contained within the tender documents.
The contract length will be for 8 years, with the option to extend for up to a further 4 years (2 x 24month extensions).
The estimated value is £2million per annum - up to £16million for the initial period and up to £24million if all extensions are exercised.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to a further 4 years (2 x 24month extensions).
The estimated value is £2million per annum - up to £16million for the initial period and up to £24million if all extensions are exercised.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-030238
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 January 2025
Local time
12:00pm
Information about authorised persons and opening procedure
The tender will be opened electronically by a member of Bristol City Councils, Procurement
& Contract Management Service
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Bristol Magistrates Court
Bristol
Country
United Kingdom