Scope
Reference
IBC/19388
Description
The Council is seeking two platforms to be built for its internal use. Both are to be virtual software solutions which can be used by our own officers to create and manage engagement projects.
Suppliers can bid for:
Lot 1 - Digital website.
Lot 2 - Voice specific engagement options
Lot 3 - Lots 1 and 2 combined.
Total value (estimated)
- £120,000 excluding VAT
- £144,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 2 November 2028
- 3 years
Main procurement category
Services
CPV classifications
- 48517000 - IT software package
- 48000000 - Software package and information systems
- 72220000 - Systems and technical consultancy services
- 72230000 - Custom software development services
- 72250000 - System and support services
- 72260000 - Software-related services
Lot 1. Community engagement - digital website
Description
The requirement is for a digital website which is designed to host projects and engagement activities, accessible to local residents, and which provides tools for analysing feedback, providing updates and understanding the demographics of participants to help the Council make best use of the data.
Lot value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Community engagement - voice
Description
Voice specific engagement options where residents can utilise voice notes or recordings to feedback on Council consultations or projects.
Lot value (estimated)
- £45,000 excluding VAT
- £54,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Community engagement - digital website
Lot 2. Community engagement - voice
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
24 September 2025, 11:00am
Submission address and any special instructions
Submit at www.suffolksourcing.uk
Tenders may be submitted electronically
Yes
Award criteria
Please see the procurement documents.
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Ipswich Borough Council
- Public Procurement Organisation Number: PPLT-7247-DMBJ
Grafton House, 15-17 Russell Road
Ipswich
IP1 2DE
United Kingdom
Email: procurement@ipswich.gov.uk
Region: UKH14 - Suffolk
Organisation type: Public authority - sub-central government