Scope
Reference
DN787139
Description
Agreement for the Provision of Funeral Service Arrangements (for Public Health Funerals) in the London Borough of Waltham Forest "the Agreement"). The Authority arranges Burials and Cremations, for residents who die or have been found dead within the Authority's boundaries be it in hospital, Council or Private Care Homes or their own homes where there is no family or third party to complete the funeral arrangements. This includes persons who may be of no fixed abode and die within the geographical boundary of the London Borough of Waltham Forest. The Provider shall be required to arrange a funeral, be it burial or cremation, in accordance with the requirements of this Specification and/or any relevant pre-paid funeral plans of the deceased or family burial plots of an existing grave on behalf of the Authority.
Total value (estimated)
- £187,500 excluding VAT
- £225,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 10 November 2025 to 10 November 2028
- Possible extension to 8 November 2030
- 4 years, 11 months, 29 days
Description of possible extension:
Options to extend on yearly review after the original term
Options
The right to additional purchases while the contract is valid.
Options to extend on yearly review after the original term
Main procurement category
Services
CPV classifications
- 98371000 - Funeral services
- 98370000 - Funeral and related services
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
Please see ITT documentation
Technical ability conditions of participation
https://teams.microsoft.com/l/message/19:[EMAILMATCH_0]/1756287685157?context={"contextType":"chat"}
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 September 2025, 5:00pm
Tender submission deadline
29 September 2025, 12:00pm
Submission address and any special instructions
https://teams.microsoft.com/l/message/19:[EMAILMATCH_0]/1756287685157?context={"contextType":"chat"}
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
7 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Details as specified in the ITT documentation |
Price | 60.00% |
| Quality | As specified in the ITT documentation |
Quality | 40.00% |
Other information
Payment terms
Details as specified in ITT documentation
Description of risks to contract performance
Details as specified in ITT documentation
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Not required for this project
Documents
Associated tender documents
https://teams.microsoft.com/l/message/19:meeting_N2JlMjU3ZDktYzBhZC00NDExLWE5MmEtNDkzNDg2YjQ3MTk5@thread.v2/1756287685157?context=%7B%22contextType%22%3A%22chat%22%7D
ProContract
Contracting authority
London Borough of Waltham Forest
- Public Procurement Organisation Number: PPJN-6757-NZZZ
Town Hall Forest Road
London
E17 4JF
United Kingdom
Contact name: Gregory Alake
Telephone: 0208 496 3000
Email: gregory.alake@walthamforest.gov.uk
Website: http://www.walthamforest.gov.uk/
Region: UKI53 - Redbridge and Waltham Forest
Organisation type: Public authority - sub-central government