Scope
Reference
S R/2025/478
Description
Stoke-on-Trent City Council wishes to appoint an Information Communication Technology partner to assist in the supply, delivery, maintenance, support and implementation of its ICT requirements over a four year period.
The framework will be made available to public contracting authorities in Stoke-on-Trent, Staffordshire and Cheshire.
Commercial tool
Establishes a framework
Total value (estimated)
- £15,000,000 excluding VAT
- £18,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 14 November 2025 to 13 November 2029
- 4 years
Main procurement category
Goods
CPV classifications
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48500000 - Communication and multimedia software package
- 48700000 - Software package utilities
- 48800000 - Information systems and servers
- 50000000 - Repair and maintenance services
Contract locations
- UKD62 - Cheshire East
- UKG23 - Stoke-on-Trent
- UKG24 - Staffordshire CC
Framework
Maximum number of suppliers
1
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Public sector bodies
Contracting authority location restrictions
- UKD62 - Cheshire East
- UKG24 - Staffordshire CC
Participation
Legal and financial capacity conditions of participation
Capacity conditions are included within the tender questionnaire
Technical ability conditions of participation
Included within the tender questionnaire
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
28 August 2025
Enquiry deadline
19 September 2025, 4:00pm
Tender submission deadline
2 October 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Software Management | Quality | 15% |
| Account Management | Quality | 15% |
| Social Value | Quality | 15% |
| Software and Hardware Roadmaps | Quality | 10% |
| Hardware Maintenance | Quality | 10% |
| Technical Support | Quality | 10% |
| Benchmarking | Quality | 5% |
| Server Maintenance - Basket of Goods | Price | 5% |
| Hardware Basket of Goods | Price | 5% |
| Percentage Mark up on Hardware | Cost | 5% |
| Percentage Mark up on Service | Cost | 5% |
Procedure
Procedure type
Open procedure
Contracting authority
Stoke on Trent City Council
- Public Procurement Organisation Number: PDQZ-1442-RZTZ
Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
United Kingdom
Email: categorymanagement@stoke.gov.uk
Website: https://www.stoke.gov.uk/
Region: UKG23 - Stoke-on-Trent
Organisation type: Public authority - sub-central government