Scope
Reference
008841
Description
Community Opportunities are an important contribution to Newcastle City Council's commitment to enabling people in Newcastle to age well, by providing support and carer relief that enables people to be socially connected to their community, to live as independently as possible and lead safe and active lives. It will offer flexible, high-quality, support, with a focus on connecting people to their communities, maximising independence, and helping to prevent admission into long term residential care or hospital. The approach of commissioning Community Opportunities will assist with creating a wider offer encompassing a continuum of social care-related support inclusive of four key areas: prevention, crisis, and long-term support.
The Contract will be awarded under 2 Lots:
Lot 1 - TWO Community Hub Zone Based Service covering the Four neighbourhood zones. One building base will operate in the North and East of the city and the other in the Inner West and Outer West of the city. Block contract.
Lot 2 - Satellite Flexible Service, city-wide to cover additional provision, split equally between successful providers.
Annual Rate Lot 1: £156,000.00 (Per one Community Hub - Building Base)
Annual rate Lot : up to £156,000.00 (unit price of £60.00 per day session, including transport)
Commercial tool
Establishes an open framework
Total value (estimated)
- £2,340,000 excluding VAT
- £2,340,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
2 x 12 months
Main procurement category
Services
CPV classifications
- 85312100 - Daycare services
Contract locations
- UKC22 - Tyneside
Lot constraints
Maximum number of lots a supplier can be awarded: 1
Lot 1. Community Hub Zones Based Service
Description
TWO Community Hub Zone Based Service covering the Four neighbourhood zones. One building base will operate in the North and East of the city and the other in the Inner West and Outer West of the city. Contracts will be awarded to two highest scoring providers - for each provider to deliver service in each location.
Lot value (estimated)
- £1,560,000 excluding VAT
- £1,560,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Satellite Flexible Services
Description
City-wide services to cover additional provision of up to 50 placements per week, split equally between successful providers.
Annual value up to £156,000 across the Lot.
Lot value (estimated)
- £780,000 excluding VAT
- £780,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
30 November 2030
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Lot 2 will be established as an Open framework under section 49 of the Act. The Framework will be re-awarded on or before the third anniversary of the commencement date. Subsequently, the Contracting Authority intends to award further successive frameworks at least every year until expiry of the Framework Agreement term. As such, Suppliers which have not been appointed to this Framework will have the opportunity to be appointed to the subsequent framework.
Interested Suppliers should note that when the Framework is re-awarded, there will be no limit on the number of Suppliers who can be party to the Framework. As such, Suppliers that are appointed to the Framework under this Procurement will have the opportunity to confirm whether they wish to be re-appointed on the basis of their original tender, or whether they wish to submit a revised tender.
Under the Framework, the prices for the services will be based on a fixed individual cost of the provision of services.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Community Hub Zones Based Service
Lot 2. Lot 2 - Satellite Flexible Services
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
19 September 2025, 12:00pm
Tender submission deadline
25 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Specification requirements | The procurement documents are available for unrestricted and full access, free of charge at: https://www.open-uk.org |
Quality | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Newcastle City Council
- Public Procurement Organisation Number: PBHM-6848-TWYG
Civic Centre
Newcastle Upon Tyne
NE1 8QH
United Kingdom
Region: UKC22 - Tyneside
Organisation type: Public authority - sub-central government