Section one: Contracting authority
one.1) Name and addresses
SOMERSET NHS FOUNDATION TRUST
Musgrove Park Hospital
Taunton
TA15DA
Contact
Vicky Matthews
Vicky.Matthews@somersetft.nhs.uk
Country
United Kingdom
Region code
UKK23 - Somerset
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.somersetft.nhs.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Scanning of medical records for Musgrove Park Hospital and Yeovil District Hospital
two.1.2) Main CPV code
- 79999100 - Scanning services
two.1.3) Type of contract
Services
two.1.4) Short description
Scanning of medical records, archival and destruction, for Musgrove Park Hospital and Yeovil District Hospital - 3 year agreement.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £215,656.12
two.2) Description
two.2.2) Additional CPV code(s)
- 79996100 - Records management
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Main site or place of performance
Musgrove Park Hospital TA1 5DA & Yeovil District Hospital BA21 4AT
two.2.4) Description of the procurement
Scanning of medical records, archival and destruction, for Musgrove Park Hospital and Yeovil District Hospital - 3 year agreement.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
12 Month extension available within contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This contract has been awarded against the NHS Shared Business Services (SBS) Framework. Operating under the Public Procurement Regulations 2015. The chosen lot does not allow for further competition. The chosen provider remains local to the authorities premises providing assurances for the security and handling of medical records being handled, scanned, stored and destroyed.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 August 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hugh Symons Information Management
Poole
BH12 4AR
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
01187478
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £215,656.12
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Somerset NHS Foundation Trust
Taunton
TA1 5DA
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
NHS England
NHS England, PO Box 16738, Redditch, B97 9PT
Redditch
B97 9PT
Country
United Kingdom