Tender

Rooftop Housing Group Grounds Maintenance Contract

Rooftop Housing Group

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-051035

Procurement identifier (OCID): ocds-h6vhtk-058d3c

Published 22 August 2025, 5:23pm

Scope

Reference

PR-10985

Description

The delivery of grounds maintenance services to properties/sites owned and managed by Rooftop Housing Association (Group). The contract is due to commence in April 2026. The maximum contract term is ten years. The total contract value is also subject to inflation.

Total value (estimated)

£7,000,000 excluding VAT
£8,400,000 including VAT

Above the relevant threshold

Contract dates (estimated)

1 April 2026 to 31 March 2036
10 years

Main procurement category

Services

CPV classifications

77314000 - Grounds maintenance services

Contract locations

UKG12 - Worcestershire
UKK13 - Gloucestershire

Participation

Legal and financial capacity conditions of participation

Provided in Tender Documents

Technical ability conditions of participation

Provided in Tender Documents

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

24 September 2025, 12:00pm

Tender submission deadline

2 October 2025, 12:00pm

Submission address and any special instructions

https://www.mytenders.co.uk/

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

15 January 2026

Award criteria

This table contains award criteria for this lot
Name	Type	Weighting
Price Submission	Price	40.00%
Method Statement submission	Quality	40.00%
Interview	Quality	20.00%

Other information

Description of risks to contract performance

The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise:

1. Risk of legislative changes, regulatory changes or changes in law during the term of a Contract

2. Risk of unforeseen changes to delivery/operational standards

3. Risk of changes in technology, IT solutions or systems

4. Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services

5. Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis)

6. Risk of unforeseen political impact

7. Risk of unforeseen increase in property volume.

Applicable trade agreements

Government Procurement Agreement (GPA)
Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Justification for not publishing a preliminary market engagement notice

Contract requirements and scope clearly defined by the client using historic information and current performance

Documents

Associated tender documents

https://www.mytenders.co.uk/

Full document suite will be available for download from mytenders

Contracting authority