Scope
Reference
PME ETM and AVL
Description
Invitation to Pre-Market Engagement West Yorkshire Combined Authority would like to invite interested suppliers to take part in this Pre-Market Engagement activity to support development of the project described below. The main aims of engagement include gaining market insights, understanding best market practices and shaping the final statement of requirements in preparation to Procurement. This activity will consist of 3 Phases Phase 1 – WYCA’s Bus Reform Open Day – 10th September 2025 in Leeds WYCA’s Bus Reform Team including our internal subject matter experts would like to invite you to join us during an Open Day session to discuss Electronic Ticketing Machines (ETMs) and Automatic Vehicle Locators (AVLs). Phase 2 – Submitting Suppliers’ responses to shared questions Suppliers are asked to respond to shared in Appendix 2 list of questions by 17th September 2025 Phase 3 – On-Line sessions with suppliers, presentations and Q&As on 22nd and 25th September Suppliers are invited to engage with the Project Team in 1-1 on-line sessions (through MS Teams), to cover project’s introduction, suppliers’ presentations and Q&A sessions. Bus Reform is a key priority for the Mayor and the Combined Authority. We have committed to bring West Yorkshire’s buses back under public control by using franchising powers created by the Bus Services Act 2017. This was announced in March 2024 by the Mayor. On 12th May 2025, we unveiled the Weaver Network as the overarching brand identity of the public transport system in West Yorkshire, in line with our emerging Local Transport Plan and Mass Transit scheme. More information on WYCA’s Bus Reform programme can be found at www.westyorks-ca.gov.uk/improving-transport/improving-buses The successful delivery, implementation and operation of on-board technology including electronic ticketing and automatic vehicle location is a critical part of the region’s Bus Reform programme. WYCA plans to purchase electronic ticketing machines (ETMs)
Total value (estimated)
- £18,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 February 2030
- 4 years
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 34980000 - Transport tickets
- 33952000 - Transport equipment and auxiliary products to transportation
- 42961300 - Vehicle location system
Contract locations
- UKE4 - West Yorkshire
Engagement
Engagement deadline
18 September 2025
Engagement process description
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
31 October 2025
Contracting authority
West Yorkshire Combined Authority
- Public Procurement Organisation Number: PHYG-7328-ZLQJ
Wellington House, 40-50 Wellington Street
Leeds
LS1 2DE
United Kingdom
Contact name: Przemek Dudek
Telephone: +44 01132517272
Email: commercialteam@westyorks-ca.gov.uk
Website: https://www.westyorks-ca.gov.uk
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government