Scope
Reference
PLACE764ER
Description
Derbyshire County Council is seeking to appoint a suitable supplier for contract cleaning and janitorial services across three sites at Markham Vale.
The services are expected to be required Monday to Friday between 7am and 11am (with the exact timings to be agreed). The Centre is closed Bank Holidays and Weekends and so services will not be required.
The intention is for the initial contract to be for 2 years, with the option to renew for a further three years in 12 month increments.
Potential suppliers & bidders need to be able to provide services at all three sites.
Total value (estimated)
- £192,291 excluding VAT
- £230,749 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
Initial contract period will be two years, with the option of three further extensions in twelve month increments. Extensions will be taken based on contract performance, value and needs/ requirements of the Council.
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
- 98341130 - Janitorial services
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
16 September 2025, 12:00pm
Tender submission deadline
19 September 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
The evaluation criteria will be based 100% on price, with bidders expected to comply with a selection of pass/ fail quality based questions.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=5c299a78-557f-f011-813a-005056b64545&fromProjectDashboard=True
Potential bidders will be expected to follow this link: https://procontract.due-north.com/Advert?advertId=5c299a78-557f-f011-813a-005056b64545&fromProjectDashboard=True to the Proactis portal to register their interest in the opportunity and to enable them to have access to the tender documentation.
Contracting authority
Derbyshire County Council
- Public Procurement Organisation Number: PWZQ-2162-JJQL
County Hall
Matlock
DE4 3AG
United Kingdom
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government