Scope
Reference
PEO/25005
Description
Provision of a Community Equipment Service (CES) for adults and children within the Plymouth City Council area.
Contract 1
Supplier
Contract value
- £9,100,000 excluding VAT
- £9,100,000 including VAT
Above the relevant threshold
Earliest date the contract will be signed
8 September 2025
Contract dates (estimated)
- 1 October 2025 to 31 January 2029
- 3 years, 4 months
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
Contract locations
- UKK41 - Plymouth
Other information
Description of risks to contract performance
Affordability of the service due to unexpected levels of inflation
Shortage of equipment due to uncertainty in the supply chain owing to provider failure
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Special regime
Light touch
Direct award justification
Extreme and unavoidable urgency
On 23/06/2025, the previous supplier notified us and 40 other local authorities that they would be unable to continue service delivery without a substantial collective financial contribution. This request constituted a significant modification, which is not permitted under the Public Contracts Regulations (PCR) 2015. As a result, the Council issued a three-month termination notice.
The supplier has since advised that they will cease service on 31/07/2025, two months earlier than the termination notice end date.
The service is essential for supporting timely hospital discharge and end-of-life care within individuals' homes. To maintain continuity, the Council entered discussions with Millbrook, an experienced provider with existing infrastructure in Devon delivering Community Equipment Services.
Given the short notice and the impracticality of conducting a full tender within the available timeframe, the Council has decided to make a direct award to Millbrook under Section 41 and Sections 13 and 14 of Schedule 5 of the Procurement Act 2023.
Supplier
MILLBROOK HEALTHCARE LTD
- Companies House: 00833987
- Public Procurement Organisation Number: PXMQ-4279-NRYQ
Nutsey Lane Calmore Ind Estate
Southampton
SO40 3XJ
United Kingdom
Region: UKJ36 - Central Hampshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Plymouth City Council
- Public Procurement Organisation Number: PBQP-8499-TLMP
Ballard House, West Hoe Road
Plymouth
PL1 3BJ
United Kingdom
Email: jointcommissioning@plymouth.gov.uk
Website: http://www.plymouth.gov.uk
Region: UKK41 - Plymouth
Organisation type: Public authority - sub-central government