Scope
Reference
001306
Description
This contract is for Durham County Council for a Framework Agreement for the Maintenance, Service and Repair of Kitchen Ventilation Systems along with the testing of general ductwork.
Durham County Council intends to appoint the successful Contractor as number one ranked bidder on the framework. The second placed bidder will be ranked second on the Framework and held in reserve.
The contract for Durham County Council is to cover a wide and diverse range of properties, approximately 180 kitchens and 80 general ductwork inspections in establishments including office accommodation, public buildings, educational establishments including Academies, leisure facilities, fire and rescue stations etc.
The opportunity is issued as a single contract without Lots and Durham County Council intends to appoint the successful contractor as number one ranked bidder on the framework. The second placed bidder will be held in reserve.
There is a requirement for the successful Contractor to provide unlimited emergency call outs 24-hour, 365 days a year, response times shall be within 4 hours.
Commercial tool
Establishes a framework
Total value (estimated)
- £240,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2027
- Possible extension to 30 November 2029
- 4 years
Description of possible extension:
The initial duration of the proposed Framework Agreement is 2 years subject to the right of the Council (at its sole discretion) to exercise its option to extend for a term of 1 year plus an additional term of 1 year or terms to be determined by the Council (at its sole discretion) but for an additional overall term of no greater than a further 2 years from the actual end date.
Options
The right to additional purchases while the contract is valid.
The contract is to cover a wide and diverse range of properties, approximately 180 kitchens and 80 general ductwork inspections in establishments including office accommodation, public buildings, educational establishments including Academies, leisure facilities, fire and rescue stations etc. Additional Properties may be added or removed during the course of the Framework.
This Framework/ Contract will be available for use by Durham County Council and the following additional Contracting Authorities, where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council:
• Academy Schools and Multi-Academy Trusts in the North East
• Maintained Schools in County Durham
• County Durham and Darlington Fire and Rescue Service,
• Believe Housing
• Parish Councils and Town Councils in County Durham.
The above list is not exhaustive, however, and in addition to the above the Framework/Contract may also be made available to other Organisations and Local Authorities where agreed with Durham County Council.
Main procurement category
Services
CPV classifications
- 50700000 - Repair and maintenance services of building installations
Framework
Maximum number of suppliers
2
Maximum percentage fee charged to suppliers
0%
Framework operation description
Please see tender documents for full details of how prices are determined and selection process.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
This Framework/ Contract will be available for use by Durham County Council and the following additional Contracting Authorities, where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council:
• Academy Schools and Multi-Academy Trusts in the North East
• Maintained Schools in County Durham
• County Durham and Darlington Fire and Rescue Service,
• Believe Housing
• Parish Councils and Town Councils in County Durham.
The above list is not exhaustive, however, and in addition to the above the Framework/Contract may also be made available to other Organisations and Local Authorities where agreed with Durham County Council.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 September 2025, 11:59pm
Tender submission deadline
22 September 2025, 12:00pm
Submission address and any special instructions
Please access the Open tendering system with the link above and contract details OPEN Reference :- OPEN20251493
001306 Framework Agreement for the Maintenance, Service and Repair of Kitchen Ventilation Systems along with the testing of general ductwork
If any assistance is required in registering or downloading or uploading the tender documents, please contact the NEPO Provider helpdesk direct (open.support@nepo.org or If urgent telephone 0191 638 0040)
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 60% |
| Cost | Cost | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Durham County Council
- Public Procurement Organisation Number: PMPB-8772-VYWM
Corten House, Dunholme Close
Durham
DH1 5WB
United Kingdom
Email: Kay.duthie@durham.gov.uk
Website: http://www.durham.gov.uk/
Region: UKC14 - Durham CC
Organisation type: Public authority - sub-central government