Section one: Contracting authority
one.1) Name and addresses
Argyll and Bute Council
Kilmory
Lochgilphead
PA31 8RT
Contact
Annabel Travers
annabel.travers@argyll-bute.gov.uk
Telephone
+44 1546604337
Country
United Kingdom
NUTS code
UKM63 - Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00063
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Fuel and Associated Services at Oban Airport
two.1.2) Main CPV code
- 09100000 - Fuels
two.1.3) Type of contract
Supplies
two.1.4) Short description
3.1.3 The Council on behalf of Oban Airport, is requesting proposals from aviation gasoline 100LL (Avgas) refiners and refinery authorised distributors of 100LL Avgas, to supply fuel and related support services for Oban Airport.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09100000 - Fuels
two.2.3) Place of performance
NUTS codes
- UKM63 - Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
Main site or place of performance
Oban
two.2.4) Description of the procurement
Supply quality Avgas fuel meeting ASTM D 910 and DEF STAN 91-90 international standards, delivered to Oban Airport on demand within an agreed timescale, including during adverse weather conditions, industrial strikes etc.
Supply quality and certified aviation refuelling equipment to allow fuel to be dispensed to aircraft by Oban Airport staff safely and efficiently.
Supply back-up refuelling equipment on an ad hoc basis at peak times or during times when primary equipment is being maintained or repaired.
Compliance with CAA and environmental regulations, using JIG industry standards as best practice in the delivery of Goods and Services under this Contract.
Provide full maintenance and certification of Avgas fuel storage and refuelling equipment on site to ensure compliance with regulatory and industry standards, including the 6 monthly maintenance of the static Tank with a capacity of 40,000 litres. This will include on-going calibration of all metering equipment on site from fuel tanker and delivery pumps.
All routine and any necessary corrective or reactive maintenance services to the static Tank throughout the duration of the Contract. All maintenance is to be undertaken on site timed by agreement with the Airport Station Manager and managed to minimise impact on the operation of the Airport. The Contractor will provide corrective maintenance for the duration of this Contract on a next working day, Office Hours basis.
Provide training to Oban Airport staff on Avgas fuel storage and handling to regulatory or industry best practice standards on an on-going basis to maintain competence.
Audit the storage and handling of Avgas at Oban Airport to ensure regulatory compliance.
Provide relevant hardware and software solutions to enable online ordering and to provide management information and recording tools on the ordering, delivery and onward supply of Avgas fuel.
Work with Oban Airport on initiatives to increase Avgas fuel sales at Oban Airport, through initiatives to increase both price and volume.
two.2.5) Award criteria
Quality criterion - Name: Existing Fuel Tank / Weighting: 0%
Quality criterion - Name: Pricing / Weighting: 4%
Quality criterion - Name: Fit for Purposes Goods and Services / Weighting: 25%
Quality criterion - Name: Responsiveness / Weighting: 4%
Quality criterion - Name: Community Benefits / Weighting: 3%
Quality criterion - Name: Fair Work Practices / Weighting: 0%
Quality criterion - Name: Prompt Payment Performance / Weighting: 0%
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
13 October 2025
End date
30 September 2030
This contract is subject to renewal
Yes
Description of renewals
Two further (one plus one) year options to extent, subject to satisfactory performance of the Contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council are aware of the increasing number of light GA Aircraft that use unleaded fuel including JET-A1.
The provision of JET-A1 fuel is not included within this current Specification, however the Council would invite Tenderers (on an optional basis) to offer to supply JET-A1 fuel at a future date and on a consignment stock basis.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As described within the Invitation to Tender
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As described within the Invitation to Tender
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 September 2025
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 20 January 2026
four.2.7) Conditions for opening of tenders
Date
22 September 2025
Local time
12:00pm
Place
On-line via PCS Post-box
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Between five and seven years from award
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tenderers are encouraged to attend a site visit to Oban Airport as this will facilitate preparation of their Tender Responses. Tenderers should use this site visit to undertake their own due diligence and satisfy themselves that they have sufficient information to form their tender, without qualification or assumptions. The Council will present background information on the operation of the business, aspirations for added value of the Goods and Services and information on aviation operations. Tenderers will have an opportunity to ask open questions and these will be noted and circulated to all Tenderers.
For security purposes, Tenderers wishing to attend the site visit will require to supply to Oban Airport in advance photographic identification of, and such other details as the Council may reasonably require in relation to, those individuals who will be attending on their behalf.
The site visit details are: 3 September 2025 at 10am. Address: Oban Airport, North Connel, Oban, Argyll and Bute, PA37 1SW
Please confirm your attendance by Monday, 1 September 2025 to Annabel Travers: Annabel.travers@argyll-butegov.uk.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=807826.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Described within the Invitation to Tender
(SC Ref:807826)
six.4) Procedures for review
six.4.1) Review body
Oban Sheriff Court
Sheriff Court House, Albany Street
Oban
PA34 4AL
Telephone
+44 1631562414
Country
United Kingdom