Scope
Reference
DN773331
Description
The London Borough of Sutton is seeking to award a contract for the provision of infrastructure support to local charity, community and faith organisations.
The value of this contract is £275k per year.
The contract will be awarded for three years initially with two opportunities to extend for a further two years at years 3 and 5 based on performance (3 + 2 + 2). The Council expects to award the contract by Autumn/Winter 2025 with the new contract starting in April 2026.
A full specification is provided in the tender documents.
Total value (estimated)
- £1,925,000 excluding VAT
- £23,100,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2033
- 7 years
Description of possible extension:
There are two extensions available each for a period of two years (2 x 2 years). The extensions will be dependent on performance and mutual agreement between the London Borough of Sutton and the future supplier.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 98000000 - Other community, social and personal services
Contract locations
- UKI63 - Merton, Kingston upon Thames and Sutton
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
15 September 2025, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
22 September 2025, 12:00pm
Submission address and any special instructions
London Tenders Portal - https://procontract.due-north.com/Opportunities/Index?p=2241eb95-058a-e511-80f7-000c29c9ba21&v=1
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality (Tender Stage) | Please note: Prior to invitation to tender there is a Participation stage. The weighting for the participation stage is as follows: (Stage 1 - Conditions of Participation) Experience - 50% (of the... |
Quality | 80% |
| Price | The following formula will be used to score bids: Lowest Priced Tender ------------------------------- X Weighting for Price Tender Being Scored The lowest priced (compliant bid) will score 20%. |
Price | 20% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 - Conditions of Participation - Suppliers who pass will be invited to -
Stage 2 - the Tender stage
Documents
Associated tender documents
https://www.londontenders.org/
The tender documents are available from the London Tender Portal that links to the Council e-procurement system. The procurement reference is DN77333 and the link to the portal is below: https://www.londontenders.org/https://www.londontenders.org/
Contracting authority
London Borough of Sutton
- Public Procurement Organisation Number: PJMC-1445-VCVG
Civic Offices, St Nicholas Way
Sutton
SM1 1EA
United Kingdom
Email: commercial.procurement@sutton.gov.uk
Website: https://www.sutton.gov.uk
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Organisation type: Public authority - sub-central government