Scope
Reference
DN779775
Description
Dartford Borough Council Christmas Lights Switch-on is a popular free family event which takes place the first Saturday following Remembrance Sunday in November of each year.
Dartford Borough Council's Big Day Out is a popular 2-day free family event which takes place over one weekend, Saturday & Sunday, in July each year. The event location is Central Park, Dartford
Lot 1. Christmas Lights Switch On
Description
The contractor will hire and manage the following:• StageLimited space means a specified size is required; 6.1m wide x 4.88m deep with roof frame to span over the stage and with front of stage barriers for use on hard standing, including 2m gate for disabled access.The stage must be delivered, built, derigged and taken from site the same day. Access to the site is available from 6.30am.• PA/SoundPA, FOH Stage Monitor System, Control side of stage, Microphones & DI's, RF Equipment and Technical Services• Stage LightingTechnical specification as deemed appropriate by the contractor• GeneratorTechnical specification as deemed appropriate by the contractor• Stage Management
Lot 2. Big Day Out
Description
The successful contractor will hire and manage the following:• StageA stage with a maximum size of 7m wide x 45m deep with roof frame to span over the stage and with front of stage barriers, for use on grass.The stage must be delivered and built on the Friday before the event then derigged and taken from site at the close of the event on the Sunday.• PA/SoundPA, FOH Stage Monitor System, Control side of stage, Microphones & DI's, RF Equipment and Technical Services• Stage LightingTechnical specification as deemed appropriate by the contractor, likely minimal given that the event takes place in daylight.• GeneratorTechnical specification as deemed appropriate by the contractor• Mobile screenThere will be one mobile screen side stage, wholly managed by the contractor. The Council is open to appropriate recommendations in respect of the screen, but the following has worked well in previous years;5m x 3m LED screen with 4.8mm Pixel pitch and Audio. The screen to be delivered, installed and taken away, and at least one on-site technician to remain for the 2 days of the event.
Contract 1. Christmas Lights Switch-On Event and Big Day Out
Lots
Lot 1. Christmas Lights Switch On
Lot 2. Big Day Out
Supplier
Contract value
- £175,000 excluding VAT
- £210,000 including VAT
Below the relevant threshold
Date signed
20 August 2025
Contract dates
- 21 August 2025 to 20 August 2026
- Possible extension to 31 July 2028
- 2 years, 11 months, 11 days
Description of possible extension:
Extension based on performance of the contract
Main procurement category
Services
CPV classifications
- 79952000 - Event services
Contract locations
- UKJ4 - Kent
Key performance indicators
| Name |
|---|
| Submit name of available Host & Acts by event date minus 8 weeks |
| Issue Stage Itinerary /Programme etc by event date minus 6 weeks |
| Provide relevant marketing material/Bios for Host & Acts by event date minus 6 weeks |
Procedure
Procedure type
Below threshold - open competition
Supplier
CELEBTIME LIMITED
- Companies House: 06428863
- Public Procurement Organisation Number: PVBL-2382-RCHM
61 London Road
Maidstone
ME16 8TX
United Kingdom
Email: info@celebtime.co.uk
Website: http://www.celebtime.co.uk
Region: UKJ45 - Mid Kent
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Christmas Lights Switch-On Event and Big Day Out
Contracting authority
Dartford Borough Council
- Public Procurement Organisation Number: PZJD-3364-WHJT
Civic Centre, Home Gardens
Dartford
DA1 1DR
United Kingdom
Contact name: Dartford Borough Council Procurement Team
Telephone: 01322 343434
Email: procurement@dartford.gov.uk
Website: http://www.dartford.gov.uk
Region: UKJ43 - Kent Thames Gateway
Organisation type: Public authority - sub-central government