Scope
Reference
CSET Uniform Jan 2026 - Secondary
Description
Provision of branded uniform to make sure parents receive best value with regards to price, quality and service.
Other branded items may be offered but will not form part of the price criteria evaluation but may score in the quality criteria.
The estimated contract value for mandatory items is estimated to be £732,000 over the five year period, with approximately 83% of sales being direct parent to supplier.
The Trust intends to award the contract based on the offer which is the most economically advantageous considering quality and price. The Trust does not bind itself to accept the lowest or any quotation submitted and reserves the right to accept all or part of any quotation. Suppliers may decide to only quote for specific schools hence the need to complete a schedule 3A for each school. The Trust will award the contract on a school by school basis.
Total value (estimated)
- £732,000 excluding VAT
- £732,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
An additional two years
Options
The right to additional purchases while the contract is valid.
Provision of non branded items
Main procurement category
Goods
CPV classifications
- 18000000 - Clothing, footwear, luggage articles and accessories
Contract locations
- UK - United Kingdom
Lot constraints
Description of how multiple lots may be awarded:
The contract is a Trust contract but can be awarded per individual school so different suppliers may be successful.
Lot 1. The Castle School
Description
Provision of uniform to make sure parents receive best value with regards to price, quality and service.
The vast majority of transactions will be direct between parents/carers and the successful suppliers.
Lot value (estimated)
- £210,000 excluding VAT
- £210,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Downend School
Description
Provision of uniform to make sure parents receive best value with regards to price, quality and service.
Lot value (estimated)
- £219,000 excluding VAT
- £219,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Mangotsfield School
Description
Uniform preferred supplier
Lot value (estimated)
- £203,000 excluding VAT
- £203,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Marlwood School
Description
Supplier of mandatory branded school uniform
Lot value (estimated)
- £100,000 excluding VAT
- £100,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. The Castle School
Lot 2. Downend School
Lot 3. Mangotsfield School
Lot 4. Marlwood School
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
30 August 2025, 12:00pm
Submission address and any special instructions
https://www.cset.co.uk/Financial/
Please return the whole of the populated annex 3 below via email to uniformtender25@cset.co.uk by Midday 29th August 2025 Please ensure that one Annex 3a is completed per school to indicate which schools are being tendered for.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 April 2027
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Questions are scored on a scale of 0 to 10. Your score will then be divided by the maximum score available (10), and then multiplied by the question weighting to give you a score for each question...... |
Quality | 70% |
| price | The lowest priced tender shall be awarded the full 30% weighting for price and tenders with a higher price will be scored pro-rata. |
Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Reduced tendering period
Yes
Qualifying planned procurement notice - minimum 10 days
Justification for not publishing a preliminary market engagement notice
n/a
Documents
Associated tender documents
https://www.cset.co.uk/Financial/
The Trust website which contains additional information
https://www.cset.co.uk/Financial/
https://www.cset.co.uk/Financial/
Documents to be used as reference for tender submission templates for submission and summary of clarification question and response.
Technical specifications to be met
https://www.cset.co.uk/Financial/
Contracting authority
CASTLE SCHOOL EDUCATION TRUST
- Companies House: 08397975
- Public Procurement Organisation Number: PJBP-5124-DMWL
Cset Mangotsfield School
Bristol
BS16 9LH
United Kingdom
Contact name: Susan Wright
Telephone: +447943813424
Email: sharon.dewfall@cset.co.uk
Website: https://www.cset.co.uk/
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government