Scope
Reference
IA3594
Description
The purpose of the Framework Agreement is to ensure that all Emergency Lighting and Associated Battery systems are maintained in a safe and operational condition through a process involving inspection and testing at approximately 506 properties covering mostly in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire and the West Midlands.
The properties will include all types of buildings operated by a Local Authority including educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units.
A 24/7 callout facility is required to deliver responsive maintenance activities with a 4-hour response limit.
Commercial tool
Establishes a framework
Framework
Maximum percentage fee charged to suppliers
0.30%
Further information about fees
Please review the Framework Agreement, clause 12.
Framework operation description
Single Supplier Framework
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Please note Stafford Borough Council, Cannock Chase District Council and South Staffordshire District Council are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.
Contract 1
Supplier
Contract value
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Date signed
19 August 2025
Contract dates
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
2 x 1 years to 31st August 2028 and 31st August 2029
Main procurement category
Services
CPV classifications
- 31518200 - Emergency lighting equipment
- 50000000 - Repair and maintenance services
Contract locations
- UK - United Kingdom
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Supplier
DFP SERVICES LIMITED
- Companies House: 04123832
- Public Procurement Organisation Number: PZZZ-9725-WQBQ
1 West Durham St. Johns Road
Durham
DH7 8RD
United Kingdom
Email: bidteam@dfpservices.co.uk
Website: https://dfpservices.co.uk/
Region: UKC14 - Durham CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authorities
Staffordshire County Council
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Cannock Chase District Council
- Public Procurement Organisation Number: PNXX-8585-GQTH
Civic Centre, Beecroft Road
Cannock
WS11 1BG
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Stafford Borough Council
- Public Procurement Organisation Number: PTQN-1833-ZMYL
Civic Centre, Riverside
Stafford
ST16 3AQ
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
South Staffordshire District Council
- Public Procurement Organisation Number: PNNH-3468-CHWJ
Council Offices, Wolverhampton Road
Codsall
wv8 1px
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government