Scope
Reference
RHUL-25037
Description
A Student Records (SaaS) System, including implementation services.
Contract 1
Supplier
Contract value
- £7,200,000 excluding VAT
- £8,620,000 including VAT
Above the relevant threshold
Award decision date
19 August 2025
Date assessment summaries were sent to tenderers
19 August 2025
Standstill period
- End: 29 August 2025
- 8 working days
Earliest date the contract will be signed
12 September 2025
Contract dates (estimated)
- 1 October 2025 to 30 September 2032
- Possible extension to 30 September 2037
- 12 years
Description of possible extension:
First extension = three (3) years from 1st October 2032
Second extension = two (2) years from 1st October 2035
Subject to both parties agreement.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Additional related modules and or associated integration costs
CPV classifications
- 72263000 - Software implementation services
Contract locations
- UKJ2 - Surrey, East and West Sussex
Information about tenders
- 2 tenders received
- 2 tenders assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Submission
Submission type
Requests to participate
Procedure
Procedure type
Competitive flexible procedure
Suppliers
ELLUCIAN GLOBAL LIMITED
- Companies House: 07853571
- Public Procurement Organisation Number: PZPW-9873-HZMR
12 New Fetter Lane
London
EC4A 1JP
United Kingdom
Website: https://www.ellucian.com/emea-ap
Region: UKI31 - Camden and City of London
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
TECHNOLOGY ONE UK LIMITED
- Companies House: 05234413
- Public Procurement Organisation Number: PTCZ-9264-VLHR
Fourth Floor Abbots House
Reading
RG1 3BD
United Kingdom
Email: t1ukportals@technology1.com
Website: https://www.technology1.co.uk/
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Royal Holloway and Bedford New College
- Companies House: RC000823
- Public Procurement Organisation Number: PRVY-6462-QBVG
Royal Holloway University of London, Egham Hill
Egham
TW20 0EX
United Kingdom
Email: procurement@rhul.ac.uk
Region: UKJ25 - West Surrey
Organisation type: Public authority - sub-central government