Scope
Description
OS is now seeking a SaaS solution to replace its current IT Asset Management tool, to support its core functions. OS currently uses Flexera FNMS as its ITAM tool, the support and maintenance for this is set to expire in November 2025.
The main users who will be utilising the tool, is the IT Asset Management Team. Other areas of the business will also use this for reference and administration purposes (IT Service Desk and Support teams; up to 40 users).
Total value (estimated)
- £480,000 excluding VAT
- £576,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2031
- 5 years
Description of possible extension:
Two optional extension of 12 months, making the maximum contract duration 5 years total.
Main procurement category
Goods
CPV classifications
- 48517000 - IT software package
- 48900000 - Miscellaneous software package and computer systems
- 48218000 - License management software package
- 48430000 - Inventory management software package
Contract locations
- UKJ32 - Southampton
Submission
Enquiry deadline
2 September 2025, 5:00pm
Submission type
Tenders
Tender submission deadline
12 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 July 2028
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality 60% Social Value 10% Price 30% Please Instructions for Tendering Document for full details of the award criteria for this Tender. |
Price |
Weighting description
Quality 60%
Social Value 10%
Price 30%
Please Instructions for Tendering Document for full details of the award criteria for this Tender.
Other information
Payment terms
Please see Appendix 2 - Contract for full details on payment terms.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Competitive flexible procedure with presentations. Please see Invitation to Tender document for full details.
Contracting authority
ORDNANCE SURVEY LIMITED
- Companies House: 09121572
Explorer House Adanac Drive
Southampton
SO16 0AS
United Kingdom
Contact name: Alex Oakley
Email: alex.oakley@os.uk
Region: UKJ36 - Central Hampshire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)