Scope
Reference
1105RCHOU
Description
Leicester City Council "the Council" has various properties within the City that use door entry systems. These properties are the dwellings of Council residents. The Council wishes to procure a contact for the installation and support for these door entry systems. The proposed contract will be for an initial term of three (3)-years with the option to extend for a further four (4) years in two-year periods (2+2 years). Total possible contract term of seven (7) years. The specification outlines the extent of the work that is to be provided by the successful contractor, which will include a fully auditable and live reporting system to document faults from the initial notification to the final rectification of works
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- Possible extension to 31 October 2032
- 7 years
Description of possible extension:
Initial term of 3 years with a possible extension of 2+2 years
Main procurement category
Goods
CPV classifications
- 42961100 - Access control system
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
Contract locations
- UKF21 - Leicester
Participation
Legal and financial capacity conditions of participation
As stated in the Procurement Documentation
Technical ability conditions of participation
As stated in the Procurement Documentation
Submission
Enquiry deadline
28 August 2025, 10:00am
Tender submission deadline
9 September 2025, 10:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 September 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Functional | Quality | 60.00% |
| Price | Price | 40.00% |
Other information
Payment terms
Contract Terms and Associated Schedules form part of the procurement Pack
Description of risks to contract performance
Contract Terms and Associated Schedules form part of the procurement Pack
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Due to the constrained timeline for this procurement, there was insufficient time to conduct a formal Preliminary Market Engagement exercise in advance of issuing the tender. Additionally, the requirements of this procurement are considered to be standard and well-established within the market. Similar goods/services have been procured previously under comparable specifications, and the market is well understood.
Given these factors, a PME was not deemed necessary at this stage, and proceeding directly to tender was considered the most efficient and proportionate approach to meet project deadlines while still ensuring open and fair competition.
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=eb93f064-b879-f011-813a-005056b64545&fromProjectDashboard=True
Tender Documents
Technical specifications to be met
https://procontract.due-north.com/Advert?advertId=eb93f064-b879-f011-813a-005056b64545&fromProjectDashboard=True
Technical Standards
Contracting authority
Leicester City Council
- Public Procurement Organisation Number: PXRT-5737-VBQD
City Hall
Leicester
LE1 1FZ
United Kingdom
Email: Rebecca.cowan@leicester.gov.uk
Website: https://www.leicester.gov.uk
Region: UKF21 - Leicester
Organisation type: Public authority - sub-central government