Scope
Description
Design, supply, install and dismount of Christmas lighting in Chepstow
Total value (estimated)
- £270,000 excluding VAT
- £275,400 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 15 January 2026
- Possible extension to 15 January 2030
- 4 years, 3 months, 15 days
Description of possible extension:
Due to a number of safety checks that need to be carried out on the eye bolts which will not be in time for 2025 it may be that the successful tenderer will have the contract extended once these have been completed in future years
Options
The right to additional purchases while the contract is valid.
Should the eye bolts be tested and deemed suitable for use then festoon may be considered as an addition to the contract in future years.
Main procurement category
Services
CPV classifications
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 98000000 - Other community, social and personal services
Contract locations
- UKL21 - Monmouthshire and Newport
Submission
Enquiry deadline
29 August 2025, 12:00am
Tender submission deadline
12 September 2025, 12:00am
Submission address and any special instructions
https://www.sell2wales.gov.wales
Submissions will be accepted through the Sell to Wales website or by email to clerk@chepstow.co.uk or by post addressed to the Town Clerk (TENDER DOC), The Gatehouse, High Street, Chepstow, NP16 5LH
Tenders may be submitted electronically
No
Award criteria
| Name | Description | Type |
|---|---|---|
| Relevant contractor experience pass / fail | Quality | |
| Cost | Scheme 10% Installation 10% Maintenance 10% |
Cost |
| Quality | Design of scheme 25% Skills, experience and qualifications 10% Approach and Methodology 10% Energy Efficiency 10% |
Quality |
Weighting description
Relevant contractor experience Pass / Fail
Technical capability Pass / Fail
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=343383
Full tender document
Contracting authority
Chepstow Town Council
- Public Procurement Organisation Number: PGHT-6454-YJRP
The Town Council Offices
Chepstow
NP16 5LH
United Kingdom
Contact name: Lucy James
Telephone: 01291 626370
Email: clerk@chepstow.co.uk
Website: http://www.chepstowtc.gov.uk
Region: UKL21 - Monmouthshire and Newport
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales