Scope
Reference
019-NYC-CD
Description
The Authority requires a Contractor to carry out full window and door replacement/s to its social housing property base, (Composite External Door installations / Full Window UPVC Replacements, supply and fit/and or supply only) Including domestic residential and independent living schemes (flats, communal areas). The service will initially cover the areas of Selby and Richmondshire with the option to extend to Harrogate during the term of the contract and other Localities and service requirements as dictated.
Total value (estimated)
- £7,840,000 excluding VAT
- £9,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2027
- Possible extension to 1 November 2027
- 2 years, 1 day
Description of possible extension:
Initial Term: 01/11/2025 - 31/10/2027 Option to Extend 1: 01/11/2027 - 31/10/2028 Option to Extend 2: 01/11/2028 - 31/10/2029
Main procurement category
Works
CPV classifications
- 45421100 - Installation of doors and windows and related components
- 45421131 - Installation of doors
- 45421132 - Installation of windows
Contract locations
- UKE2 - North Yorkshire
Participation
Legal and financial capacity conditions of participation
All information relating to Selection Criteria can be found in, PA23 Volume 3 Procurement Specific Questionnaire V0.01
Technical ability conditions of participation
All information relating to Selection Criteria can be found in, PA23 Volume 3 Procurement Specific Questionnaire V0.01
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 September 2025, 12:00pm
Tender submission deadline
19 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 May 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The Authority initially ran a Further Competition via the LHC Procurement Group Limited Frameworks (Windows & Doors - PVC-U & Timber WD2): in June 2025. This was a failed procurement. Due to the imminent time constraints and necessity to procure this tender to ensure continuation of service, preliminary market engagement has not been undertaken.
Contracting authority
The North Yorkshire Council
- Public Procurement Organisation Number: PNXY-8263-XCNL
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
United Kingdom
Contact name: Caroline Reeves
Telephone: +44 1609536526
Email: caroline.reeves@northyorks.gov.uk
Website: https://www.northyorks.gov.uk
Region: UKE22 - North Yorkshire CC
Organisation type: Public authority - sub-central government