Section one: Contracting authority
one.1) Name and addresses
Guy's and St Thomas' NHS Foundation Trust
Great Maze Pond
London
SE1 9RT
Contact
Nawaz Habib
Country
United Kingdom
Region code
UKI44 - Lewisham and Southwark
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Payroll Services Framework
Reference number
LPP/2024/004
two.1.2) Main CPV code
- 79211110 - Payroll management services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS London Procurement Partnership (hosted by Guy's and St Thomas' NHS Foundation Trust) has established a multiple supplier framework for the provision of Payroll Services. The framework agreement covers core payroll, pension and expenses administration plus related HR administration/maintenance through the ESR system.
The Payroll Services Framework is not split in to any Lots.
Please find the awarded suppliers listed below:
CR Payroll Solutions Limited
ELFS Business Services Ltd
NHS Shared Business Services
Payroll Easy Group Limited
University Hospitals Birmingham NHS Foundation Trust
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £24,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NHS London Procurement Partnership (hosted by Guy's and St Thomas' NHS Foundation Trust) has established a Framework Agreement for the provision of payroll services. This framework is not split in to any Lots.
The framework for the provision of payroll services has the following expected business benefits:
Financial Benefits
The Framework has established ceiling prices that a supplier may not exceed when delivering services to any participating authority.
As much of the procurement work has already been done, NHS and wider public sector contracting authorities are able to save on time and costs associated with running a full procurement.
Rates
Suppliers have rate cards that provide a set of ceiling prices for the service available, which means organisations can have confidence regarding the maximum price they will pay for a service. This information can also be used to benchmark existing service provision and to enhance value for money.
Contracting authorities may also consider how they work together with other organisations in order to realise volume-based pricing.
Other Benefits
The Framework should reduce the administrative burden and reduce duplication of effort as standard service specifications and performance indicators have already been established.
The Framework ensures all the providers have achieved a minimum standard in terms of competence and financial viability
The breadth of services and the flexibility built into the framework enables contracting authorities to think more pro-actively about how they might outsource some of their back-office processes.
The framework agreement allows for both further competition and direct award to all awarded suppliers.
The framework agreement will go live from 18/08/2025 and will last for a period of 4 years.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60%
Quality criterion - Name: Social Value / Weighting: 10%
Cost criterion - Name: Commercial / Weighting: 30%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-006434
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 August 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ELFS Business Services
Darwen
BB3 0FG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £24,000,000
Lowest offer: £24,000,000 / Highest offer: £24,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 August 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
NHS Shared Business Services
Hemel Hempstead
HP2 7AH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £24,000,000
Lowest offer: £24,000,000 / Highest offer: £24,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 August 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
University Hospitals Birmingham NHS Foundation Trust
Birmingham
B15 2PR
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £24,000,000
Lowest offer: £24,000,000 / Highest offer: £24,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 August 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CR Payroll Solutions Limited
Kilkenny
R95 R2HY
Country
Ireland
NUTS code
- IE - Ireland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £24,000,000
Lowest offer: £24,000,000 / Highest offer: £24,000,000 taken into consideration
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 August 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Payroll Easy Group Limited
London
W1W 5PF
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £24,000,000
Lowest offer: £24,000,000 / Highest offer: £24,000,000 taken into consideration
Section six. Complementary information
six.3) Additional information
The Framework can be accessed by the following Participating Authorities (including but not limited to):
• Central government departments & their executive agencies (a list of such departments and executive agencies can be found at http://www.cabinetoffice.gov.uk/government-business/government-ministers-responsibilities.aspx);
• Non-departmental public bodies (NDPBs) (a list of NDPBs can be found at Annex A to the Public Bodies Directory 2007 published by the cabinet office) which can be found at: https://www.gov.uk/guidance/public-bodies-reform;
• National Health Service (NHS) bodies, including Clinical Commissioning Groups, NHS trusts, NHS foundation trusts, a Special Health Authority and a Local Health Board in England and Wales and other constituent bodies in Wales, Scotland and Northern Ireland, including but not limited to, the Scottish ambulance service, lists of all of such NHS bodies can be found at:
http://www.nhs.uk/Servicedirectories/pages/nhstrustlisting.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure,
https://www.scot.nhs.uk/organisations/
http://www.hscni.net/index.php?link=hospitals
• All Local Authorities, a list of such authorities being available at: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG
• All Combined Authorities, a list of such authorities being available at: https://www.local.gov.uk/topics/devolution/combined-authorities
• Police forces and other emergency services, including fire and rescue services, the maritime and Coast guard agency and other rescue authorities a list of police authorities and fire and rescue services can be found respectively at the following:
http://www.police.uk/forces.htm
https://www.fireservice.co.uk/information/ukfrs/
• Educational establishments i.e. schools maintained by local authorities; academies; city technology colleges; further education establishments, and universities: https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
• Registered social landlords (RSLs), a list of such authorities being available at: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
• Registered charities, as detailed at: http://www.charity-commission.gov.uk/
• Devolved and other administrations within the British Isles, including those detailed at:
Scotland: http://scotland.gov.uk/Home and http://www.scottish.parliament.uk/
Wales: http://new.wales.gov.uk/?llang=en,OJ/S
Isle of Man: https://www.gov.im/
• Healthcare providers in the Channel Islands
https://gov.gg
https://www.gov.je
For the avoidance of doubt, any successor bodies of any of the above entities shall be entitled to access the Framework (subject to Authority approval) and shall be deemed Participating Authorities for the purposes of this Framework Agreement.
six.4) Procedures for review
six.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
Country
United Kingdom