Tender

Cambridgeshire County Council Cargo Bike Try Before You Buy Phase Two

Cambridgeshire County Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-048806

Procurement identifier (OCID): ocds-h6vhtk-058809

Published 14 August 2025, 2:39pm

Scope

Reference

DN785075

Description

Cambridgeshire County Council has been running a successful eCargo Bike Try Before You Buy scheme since 2021. Managed externally, from a base in north Cambridge, the scheme offers a fleet of eight eCargo bikes available for short to medium term loans. We are now looking to expand the scheme geographically to one or more new locations. Initial funding is available to support three new family eCargo bikes and run a try before you buy scheme for two years. Should the scheme prove successful, there may be an opportunity to extend the contract for an additional two years, although funding for any extension is not guaranteed at this stage. The successful bidder will be responsible for purchasing the three bikes and managing the scheme for the duration of the contract. Cambridgeshire County Council will retain ownership of the cargo bikes, and reclaim them at the final end of the contract.

Total value (estimated)

£81,912 excluding VAT
£98,294 including VAT

Below the relevant threshold

Contract dates (estimated)

31 October 2025 to 30 September 2027
Possible extension to 30 September 2029
3 years, 11 months

Description of possible extension:

Initial funding is available to support three new family eCargo bikes and run a try before you buy scheme for two years. Should the scheme prove successful, there may be an opportunity to extend the contract for an additional two years, although funding for any extension is not guaranteed at this stage.

Main procurement category

Services

CPV classifications

60000000 - Transport services (excl. Waste transport)
50000000 - Repair and maintenance services

Contract locations

UK - United Kingdom

Participation

Particular suitability

Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

17 September 2025, 5:00pm

Tender submission deadline

6 October 2025, 12:00pm

Submission address and any special instructions

ProContact

The Authority is utilising an electronic tendering tool to manage this procurement process. All documents and communications issued by the Authority will be sent via web-based software provided by PROACTIS called ProContract. Tenders and communications submitted by bidders via any other means will be rejected.

ProContract is located at https://procontract.due-north.com/Login

PROJECT REFERENCE DN785075

Bidders who experience technical difficulties when using ProContract should contact the support desk Mon-Fri, 9:00 to 17:30:

Tel: 0330 005 0352

Email: ProContractSuppliers@proactis.com

Tenders may be submitted electronically

Yes

Award criteria

This table contains award criteria for this lot
Name	Description	Type	Weighting
1	Quality of Method Statements	Quality	75.00%
2		Price	25.00%

Procedure

Procedure type

Below threshold - open competition

Documents

Associated tender documents

https://procontract.due-north.com//FileUploads/ViewAttachment?attachmentId=d56388c1-1179-f011-813a-005056b64545&entityTypeId=b5c83c15-39cd-480e-b232-0e94cac4b464&attachmentTypeId=FtsDocument

ITT document

https://procontract.due-north.com//FileUploads/ViewAttachment?attachmentId=980139e0-1179-f011-813a-005056b64545&entityTypeId=b5c83c15-39cd-480e-b232-0e94cac4b464&attachmentTypeId=FtsDocument

Specification document

https://procontract.due-north.com//FileUploads/ViewAttachment?attachmentId=9347d0f2-1179-f011-813a-005056b64545&entityTypeId=b5c83c15-39cd-480e-b232-0e94cac4b464&attachmentTypeId=FtsDocument

Response document

https://procontract.due-north.com//FileUploads/ViewAttachment?attachmentId=8ef8c40a-1279-f011-813a-005056b64545&entityTypeId=b5c83c15-39cd-480e-b232-0e94cac4b464&attachmentTypeId=FtsDocument

Pricing Schedule document

https://procontract.due-north.com//FileUploads/ViewAttachment?attachmentId=e78c6a1d-1279-f011-813a-005056b64545&entityTypeId=b5c83c15-39cd-480e-b232-0e94cac4b464&attachmentTypeId=FtsDocument

Terms & Conditions document

Contracting authority