Scope
Description
Saxilby with Ingleby Parish Council invites tenders for the design and construction of a high-quality, durable, low-maintenance Multi-Use Games Area (MUGA) at Saxilby Public Recreation Ground, Lincolnshire.
Works include:
Construction of sand-dressed synthetic turf MUGA with football and basketball markings and goals, compliant with BS EN 15330-1:2013 and SAPCA Code of Practice.
Installation of rigid mesh fencing, gates, and impact-noise reduction features.
Drainage works including French drain and soakaway.
Ramped pedestrian/maintenance access, retaining wall with integrated seating, barriers, and pathways.
Ancillary works including electronic access control.
The contractor must provide all materials, labour, and equipment, ensure compliance with health & safety and CDM regulations, and supply maintenance manuals, warranties, and as-built drawings.
Estimated contract value: £160,000
Planned start date: January 2026. Completion expected within 4-6 weeks of commencement.
Total value (estimated)
- £160,000 excluding VAT
- £192,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 14 February 2026
- Possible extension to 31 March 2026
- 3 months
Description of possible extension:
The initial contract period runs from January 2026 until completion of works (expected within 4-6 weeks). The Council reserves the right to extend the contract in the event of unforeseen delays such as adverse weather, supply chain issues, or agreed variations to the works. No further extensions are anticipated.
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to instruct additional works directly related to the MUGA such as if unforeseen requirements arise during the project.
Main procurement category
Works
CPV classifications
- 45000000 - Construction work
Contract locations
- UKF - East Midlands (England)
Participation
Legal and financial capacity conditions of participation
Tenderers must confirm that they have the legal capacity to enter into the contract and are not subject to any grounds for exclusion under the Procurement Act 2023.
Tenderers will be required to provide evidence of appropriate insurance cover (public liability, employer's liability, and, if applicable, professional indemnity) upon contract award.
Audited accounts are not required; however, tenderers must provide either recent management accounts, a statement of turnover, or equivalent evidence to demonstrate financial stability appropriate to the contract value.
The Council reserves the right to carry out credit or reference checks as part of the due diligence process.
Technical ability conditions of participation
Tenderers must demonstrate experience in the design and construction of sports facilities of similar scale and complexity to the works described.
Examples of at least two comparable projects completed within the last five years, including client references.
Details of key personnel and relevant qualifications/accreditations demonstrating competency in MUGA construction, groundworks, and drainage.
Confirmation that all materials and installation methods will comply with BS EN 15330-1:2013, SAPCA Code of Practice, or equivalent recognised standards.
Equivalent qualifications, accreditations, and standards will be accepted.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
29 September 2025, 12:00pm
Submission address and any special instructions
Parish Clerk
Parish Office
St Andrews Community Centre
William St
Saxilby
Lincoln
LN1 2LP
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
1 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 40% |
| Quality | Quality | 35% |
| Experience and Track Record | Quality | 10% |
| Programme & Project Management | Quality | 10% |
| Sustainability & Social Value | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Saxilby with Ingleby Parish Council
- Public Procurement Organisation Number: PDMP-5854-LRHM
Parish Office, St Andrews Community Centre, William Street
Saxilby
LN1 2LP
United Kingdom
Region: UKF30 - Lincolnshire
Organisation type: Public authority - sub-central government