Section one: Contracting authority
one.1) Name and addresses
Petersfield Town Council
24 Heath Road, Petersfield
Petersfield
GU314EA
Contact
Jayde Taylor
Telephone
+44 1730264182
Country
United Kingdom
Region code
UKJ35 - South Hampshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tree Safety Specification Survey
Reference number
CP001
two.1.2) Main CPV code
- 77231000 - Forestry management services
two.1.3) Type of contract
Services
two.1.4) Short description
Petersfield Town Council is looking to undertaking a tree safety survey to ensure the health and stability of trees on public land, protecting both people and property. Regular inspections help identify potential hazards such as diseased or unstable trees, enabling timely maintenance or removal. This proactive approach supports public safety, fulfils the council's duty of care, and contributes to responsible management of the town's green spaces.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
Main site or place of performance
Petersfield
two.2.4) Description of the procurement
Tree Safety Survey
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
6
This contract is subject to renewal
Yes
Description of renewals
Renewal will be awarded if required.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Assess the condition of trees within Council-managed open spaces and identify any unreasonable hazards that could result in injury to people or damage to property
Identify any works required to reduce foreseeable risk
Inform future management decisions through detailed reporting and mapping
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Tree surveys must be undertaken by individuals holding:
• Lantra Professional Tree Inspector (PTI) certification; or
• Level 3 or higher arboricultural qualifications (e.g., RFS Cert Arb, ND Arb, Level 4/5 Diploma)
• Arboricultural Association Registered Consultant
Public liability insurance with a minimum cover of £5 million
Professional indemnity insurance of at least £1 million
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 September 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
1 October 2025
Local time
12:00pm
Place
Petersfield Town Council
Information about authorised persons and opening procedure
A number of Members and Officers will be selected (up to a maximum of 6) to review and score tenders with a recommendation to the relevant committee.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Petersfield Town Council
24 Heath Road, Petersfield
Petersfield
GU31 4EA
Telephone
+44 1730264182
Country
United Kingdom