Scope
Reference
PROC/2526/063
Description
Pembrokeshire County Council invites you to submit a bid to provide periodic testing of domestic electrical installations within the Pembrokeshire County Council Housing Stock.
A 'Primary Supplier' will be appointed to the Framework to deliver against the Authorities requirement, with a second Supplier appointed as a 'Reserve Supplier'.
The Framework Agreement will be for a term of 5 years with an option to extend for a 6 month period.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,980,000 excluding VAT
- £2,376,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 21 October 2025 to 20 October 2030
- Possible extension to 20 April 2031
- 5 years, 6 months
Description of possible extension:
1 x extension option for a period of 6 months.
Main procurement category
Services
CPV classifications
- 71314100 - Electrical services
- 71630000 - Technical inspection and testing services
Contract locations
- UKL14 - South West Wales
Framework
Maximum number of suppliers
2
Maximum percentage fee charged to suppliers
0%
Justification for framework term over 4 years
To arrange and fulfil the requirement for 5 year periodic testing of all PCC domestic properties on a cyclic basis.
Framework operation description
A Primary Supplier will be appointed to the Framework to deliver against the Authorities requirement, with a second Supplier appointed as a 'Reserve Supplier'.
Pembrokeshire County Council reserves the right to award, subject to their agreement and available resource, the remainder of the Contract term to the Reserve Supplier, should the appointed Supplier fail to deliver against the Authorities requirement. Key Performance Indicators to be achieved by the Primary Contractor are identified within Schedule 2 - Specification.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Please see Tender Docs for full List:
Acid Test Ratio higher than 0.5.
Insurance required by Contract Commencement- £5million Public Liability and £5million Employers Liability.
Technical ability conditions of participation
Please see Tender Docs for full list:
Examples of Relevant Experience/Previous Contracts
Evidence of Accreditations - NICEIC/ECA or equivalent
Evidence of PV Servicing Accreditations - Solar Training/MCS Certification or equivalent
Asbestos Type 2/Cat B (working with non-licenced asbestos materials) Certificate
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
5 September 2025, 12:00pm
Tender submission deadline
12 September 2025, 2:00pm
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk/home.html
ITT 118920 refers.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
26 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 February 2031
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Pricing Schedule | Complete Pricing Schedule. Pricing Schedule found within the Tender docs. |
Price | 80.00% |
| Technical Question - Processes | Please describe in detail your processes for carrying out the required works. Include the following items in your response; • Arranging appointments.(M) • Arrival at and entering the property. (L)... |
Quality | 20.00% |
Other information
Payment terms
Information re Invoicing contained within Tender Docs.
Description of risks to contract performance
As detailed within the Tender Docs and to be discussed at pre-contract meeting with successful Supplier(s).
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk/home.html
All Tender Documents can be found on etenderwales under ITT118920
Technical specifications to be met
https://etenderwales.bravosolution.co.uk/home.html
All Tender Documents can be found on etenderwales under ITT 118920.
Contracting authority
Pembrokeshire County Council
- Public Procurement Organisation Number: PYMR-6838-HZQY
County Hall
Pembrokeshire
SA61 1TP
United Kingdom
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales