Scope
Reference
52_26
Description
An ESPO framework for the supply of janitorial and cleaning equipment, such as mops, brushes, cleaning cloths, cleaning trolleys, litter pickers etc. Goods are for ESPO stock and direct delivery to ESPO customers.
The framework is divided into 8 lots.
Please refer to the procurement/tender documents for further details (please see below on how to access these).
To tender (please proceed to step (e) if an Expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '52_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest (if not already completed via the previously Published Preliminary market engagement notice); (e) Download the procurement/tender documents (from the ProContract Activity summary screen, once an Expression of interest has been completed).
In the case of any questions or clarifications relating to this tender opportunity, these should be submitted to ESPO as a Message on the eProcurement Portal (again once an Expression of interest has been completed).
For further details on the Procurement Act, including registration on the Central Digital Platform, this can be found as follows:
https://www.gov.uk/government/collections/information-and-guidance-for-suppliers
Or otherwise, please refer to the ESPO Website as follows:
Commercial tool
Establishes a framework
Total value (estimated)
- £2,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 31 March 2028
- Possible extension to 28 February 2030
- 4 years
Description of possible extension:
Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales.
All estimated values captured in this notice include the option to extend the framework as noted above.
Options
The right to additional purchases while the contract is valid.
ESPO reserves the right to add or remove products throughout the life of the contract within the scope of the framework.
Main procurement category
Goods
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Brooms and Brushes
Description
Bulk supply of brooms, brushes and associated handles for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO.
For further details, please refer to the procurement/tender documents.
Lot value (estimated)
- £288,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39224100 - Brooms
- 39224200 - Brushes
- 39224300 - Brooms and brushes and other articles for household cleaning
- 39224310 - Toilet brushes
- 39224350 - Dustpans
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Cloths and Sponges
Description
Bulk supply of cloths and sponges, including tea towels, oven gloves, scourers etc. for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO.
For further details, please refer to the procurement/tender documents.
Lot value (estimated)
- £528,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39224320 - Sponges
- 39514200 - Tea towels
- 39525600 - Dishcloths
- 39525800 - Cleaning cloths
- 39525810 - Polishing cloths
- 39542000 - Rags
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Mops, Buckets and Sweepers
Description
Bulk supply of mop heads and handles, buckets, sweepers and mopping kits for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO, as well as for direct delivery to individual ESPO customers.
For further details, please refer to the procurement/tender documents.
Lot value (estimated)
- £720,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39224330 - Buckets
- 39830000 - Cleaning products
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Floor Pads
Description
Bulk supply of floor cleaning pads for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO.
For further details, please refer to the procurement/tender documents.
Lot value (estimated)
- £80,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39713420 - Floor polishers
- 39831300 - Floor cleaners
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 5. Indoor Waste Bins
Description
Bulk supply of waste bins, including swing bins, pedal bins, roll-top bins, food waste caddies, personal hygiene/sanitary bins and dustbins etc. for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO, as well as for direct delivery to individual ESPO customers.
For further details, please refer to the procurement/tender documents.
Lot value (estimated)
- £192,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 34928480 - Waste and rubbish containers and bins
- 39224340 - Bins
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 6. ESPO Smartbuy Branded Cloths and Sponges
Description
Bulk supply of cloths and sponges that are packaged with ESPO's private label "Smartbuy" branding for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO.
For further details, please refer to the procurement/tender documents.
Lot value (estimated)
- £336,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39224320 - Sponges
- 39525600 - Dishcloths
- 39525800 - Cleaning cloths
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 7. General Cleaning Equipment
Description
Bulk supply of general janitorial and cleaning equipment including litter pickers, laundry equipment, janitorial trolleys and other miscellaneous equipment for delivery to the ESPO Distribution Centre, Leicester, to be held in stock by ESPO, as well as for direct delivery to individual ESPO customers.
For further details, please refer to the procurement/tender documents.
Lot value (estimated)
- £360,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39291000 - Laundry supplies
- 39830000 - Cleaning products
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 8. Sustainable Range
Description
Bulk supply of environmentally sustainable cloths, sponges, brushes etc. for delivery to the ESPO Distribution Centre, Leicester, to be held by ESPO in stock.
For further details, please refer to the procurement/tender documents.
Lot value (estimated)
- £96,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 03313200 - Natural sponges
- 39224300 - Brooms and brushes and other articles for household cleaning
- 39224320 - Sponges
- 39525600 - Dishcloths
- 39525800 - Cleaning cloths
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
2%
Further information about fees
Framework Fees will be based on a percentage of the total turnover of business conducted by Suppliers under the Framework, and shall be payable every 12 months.
Framework operation description
It should be noted that the Framework could be used, as outlined in option 1 and 2 below, by ESPO where janitorial and cleaning equipment is required:
Option 1 -Call-off without competition
'Calling-off' Goods from the awarded Supplier who is a) included in the Framework and b) identified as offering the most advantageous solution to ESPO's requirements, based on the Framework award decision.
For all Lots (including sub-lots), purchase orders will be placed with the awarded Supplier(s) as required by ESPO.
Option 2 - Call-off with competition (Competitive Selection Process)
'Calling-off' by conducting a competition (competitive selection process) amongst those Suppliers identified in the Framework as being able to provide the required Goods.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Brooms and Brushes
Lot 2. Cloths and Sponges
Lot 3. Mops, Buckets and Sweepers
Lot 4. Floor Pads
Lot 5. Indoor Waste Bins
Lot 6. ESPO Smartbuy Branded Cloths and Sponges
Lot 7. General Cleaning Equipment
Lot 8. Sustainable Range
Refer to the procurement/tender documents for conditions of participation.
Technical ability conditions of participation
Lot 1. Brooms and Brushes
Lot 2. Cloths and Sponges
Lot 3. Mops, Buckets and Sweepers
Lot 4. Floor Pads
Lot 5. Indoor Waste Bins
Lot 6. ESPO Smartbuy Branded Cloths and Sponges
Lot 7. General Cleaning Equipment
Lot 8. Sustainable Range
Refer to the procurement/tender documents for conditions of participation.
Particular suitability
Lot 1. Brooms and Brushes
Lot 2. Cloths and Sponges
Lot 3. Mops, Buckets and Sweepers
Lot 4. Floor Pads
Lot 5. Indoor Waste Bins
Lot 6. ESPO Smartbuy Branded Cloths and Sponges
Lot 7. General Cleaning Equipment
Lot 8. Sustainable Range
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
8 September 2025, 5:00pm
Tender submission deadline
15 September 2025, 12:00pm
Submission address and any special instructions
Please refer to all instructions captured via https://www.eastmidstenders.org/.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70% |
| Non-Price | Quality | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.eastmidstenders.org/
To tender (please proceed to step (e) if an Expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '52_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest (if not already completed via the previously Published Preliminary market engagement notice); (e) Download the procurement/tender documents (from the ProContract Activity summary screen, once an Expression of interest has been completed).
Technical specifications to be met
https://www.eastmidstenders.org/
Please refer to the procurement/tender documents (see above for further details including summary instructions on how to access these).
Contracting authority
Leicestershire County Council, trading as ESPO
- Public Procurement Organisation Number: PYDD-1122-TCVN
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government