Scope
Reference
IA3603
Description
This Contract is for the service, testing and maintenance of hearing and magnifying equipment across approximately 42 properties covered by the existing arrangement. Work carried out shall be completed in accordance with:
• The Electricity at Work Regulations 1989.
• Manufacturers Instructions.
• BS EN IEC 60118-4.
• Waste Electrical and Electronic Equipment (WEEE) regulations.
• Health and Safety at work act 1974.
• Any other relevant British/European ACOP associated with the servicing and maintenance of Hearing Equipment.
The tenderer shall include for a Planned Maintenance visit for each property every 12 months.
Responsive Maintenance - A callout facility will be required to deliver responsive maintenance activities with a 24-hour response limit.
Commercial tool
Establishes a framework
Total value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 20 October 2025 to 19 October 2027
- Possible extension to 19 October 2029
- 4 years
Description of possible extension:
2 x 1 years to 19th October 2028 and 19th October 2029
Main procurement category
Services
CPV classifications
- 50116100 - Electrical-system repair services
- 50532400 - Repair and maintenance services of electrical distribution equipment
- 71314100 - Electrical services
- 71630000 - Technical inspection and testing services
Contract locations
- UK - United Kingdom
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0.30%
Further information about fees
Please refer to the rebate clause in the Framework Agreement, clause 12.
Framework operation description
Direct award, as its a single supplier Framework
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Please note Stafford Borough Council, Cannock Chase District Council and South Staffordshire District Council are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
2 September 2025, 11:59pm
Tender submission deadline
9 September 2025, 12:00pm
Submission address and any special instructions
The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'.
https://supplierlive.proactisp2p.com
Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA3603.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 80% |
| Health and Safety | Quality | 5% |
| Working Example | Quality | 5% |
| Quality Assurance Processes and Procedures | Quality | 4% |
| Communication | Quality | 4% |
| Environmental | Quality | 2% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
SCC E-Tendering Portal User Guide.pdf
SCC E-Tendering Portal User Guide
Contracting authorities
Staffordshire County Council
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Stafford Borough Council
- Public Procurement Organisation Number: PTQN-1833-ZMYL
Civic Centre, Riverside
Stafford
ST16 3AQ
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Cannock Chase District Council
- Public Procurement Organisation Number: PNXX-8585-GQTH
Civic Centre, Beecroft Road
Cannock
WS11 1BG
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
South Staffordshire District Council
- Public Procurement Organisation Number: PNNH-3468-CHWJ
Council Offices, Wolverhampton Road
Codsall
wv8 1px
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government