Scope
Description
Purpose
This specification outlines the requirements for the procurement and distribution of high-quality, age-appropriate oral health supplies to support supervised toothbrushing programmes in early years settings, schools and for donations to foodbanks and other organisations for oral health improvement initiatives. The aim is to ensure consistent and timely delivery of materials to facilitate daily brushing routines, ultimately contributing to improved oral health outcomes for children and adults in priority communities.
The Council anticipates new oral health initiatives will be developed during the contract period and the Provider will be expected to support and adapt products supplies within reason.
Objectives
• Ensure a regular, consistent supply of oral health materials.
• Comply with health and safety regulations and evidence-based oral health standards.
• Enable efficient ordering, timely communication, storage, and delivery processes.
• Maintain accurate documentation and traceability of all distributions.
• Meet the needs of evolving projects.
Scope of Service
Procurement, packaging, and distribution of the following items:
Children's Toothbrushes for STB
• Small toothbrush head, medium texture
• Option: Suitable for children aged up to 3 years
• Option: Suitable for children aged 3-6 years
• Individually wrapped
• Variety of colours preferred
• Each toothbrush must be uniquely identifiable
Children's Toothbrushes for Foodbanks
• Small toothbrush head, medium texture
• Option: Suitable for children aged up to 3 years
• Option: Suitable for children aged 3-6 years
• Option: Suitable for children aged 7+
• Individually wrapped
• Variety of colours preferred
Adult's Toothbrushes for Foodbanks
• Individually wrapped
• Variety of colours preferred
Fluoridated Toothpaste
• 1350-1500 ppm fluoride
• Age-appropriate formulation
• Free from animal derivatives and gluten
• Minimum tube size: 75ml
• Must comply with national oral health guidelines (e.g. OHID/NICE)
Pre-packed Infant's Toothbrushes and Toothpastes for Foodbanks and MNBT project
• Age-appropriate toothbrush head
• Individually wrapped packs
• 1350-1500 ppm fluoride
• Age-appropriate formulation
• Free from animal derivatives and gluten
• Option for commissioners to supply a leaflet to be added to packs
• Recyclable packaging where possible
Pre-packed Children's Toothbrushes and Toothpastes for Foodbanks
• Age-appropriate toothbrush head
• Individually wrapped packs
• 1350-1500 ppm fluoride
• Age-appropriate formulation
• Free from animal derivatives and gluten
• Option for commissioners to supply a leaflet to be added to packs
• Recyclable packaging where possible
Pre-packed Adult's Toothbrushes and Toothpastes for Foodbanks
• Age-appropriate toothbrush head
• Individually wrapped packs
• 1350-1500 ppm fluoride
• Age-appropriate formulation
• Free from animal derivatives and gluten
• Option for commissioners to supply a leaflet to be added to packs
• Recyclable packaging where possible
Toothbrush Storage Racks
• Designed for use in supervised toothbrushing programmes
• Easy to clean, labelled holders to support hygiene and individual identification
• Designed for appropriate space to reduce cross contamination
Toothbrush Rack Caps / Covers
• Provided if racks are not enclosed
• Must ensure hygiene and protection of toothbrushes
Additional Items
• Storage trolleys
• Large sand timers
• Option to provide: non-foaming toothpaste
• Option to provide: toothbrushes and toothpastes suitable for SEN needs
• Option to provide: recycling used toothbrushes
Additional Services
• Storage support of Colgate donated pallets
• Option: Application of unique labels to Colgate toothbrushes for STB programme
• Option: Printing permanent unique identifiers on to Colgate toothbrushes for STB programme
• Preparation and packing of take-home Colgate toothbrush and toothpaste packs (maintaining hygiene and clinical compliance)
Ordering Process
• Supplies to be ordered by the commissioning team based on demand.
• Deliveries should be completed within 10 working days of the order being accepted.
4.5. Delivery Requirements
The provider must ensure capability for:
• Deliveries may be made directly to each participating setting, school or distribution hub, as advised by commissioners.
• Optional 1-hour timed slot delivery where required
• Each delivery must include a delivery note and contents list to be forwarded to the commissioners
Total value (estimated)
- £90,000 excluding VAT
- £90,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 8 September 2025 to 31 August 2026
- Possible extension to 31 August 2027
- 1 year, 11 months, 23 days
Description of possible extension:
Contract term: 1 year with the option to extend for an additional year (maximum 2 years)
Main procurement category
Goods
CPV classifications
- 33130000 - Dental and subspecialty instruments and devices
- 33711710 - Toothbrushes
- 33711720 - Toothpaste
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 August 2025, 12:00pm
Tender submission deadline
29 August 2025, 12:00pm
Submission address and any special instructions
Request for Quotation. Completed submissions to be returned to Lee.Howe@northnorthants.gov.uk by no later than the Deadline for Submission of Bids, 12:00 on Friday, 29 August 2025.
Tenders may be submitted electronically
No
Award criteria
The award criteria is set out in the Request For Quotation documentation. It is a combination of price and quality.
Quality 60% and Price 40%
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Request For Quotation - NNC - Dental Supplies (2025-27).docx
The proposal in this request for quotation presents an opportunity to supply the provision of dental supplies, preparation, packing and delivery services for the projects described above. The exact resource and volume requirements will be confirmed throughout the duration of the contract period.
Deliveries will be to a variety of organisations in the North Northamptonshire area including primary schools, early years' settings, dedicated service hubs etc. generally on a quarterly basis but will likely require smaller 'top-up' orders where settings have lower storage space available.
Contracting authority
North Northamptonshire Council
- Public Procurement Organisation Number: PQCM-5634-HGCN
The Corby Cube, George Street
Corby
NN17 1QG
United Kingdom
Email: lee.howe@northnorthants.gov.uk
Website: https://www.northnorthants.gov.uk/
Region: UKF25 - North Northamptonshire
Organisation type: Public authority - sub-central government