Scope
Reference
UWTSD2526/231
Description
The University of Wales Trinity Saint David (UWTSD) Group and Pembrokeshire College wish to establish an Open Framework Agreement for the Provision of Professional Estates Consultancy Services. The Framework Agreement is divided into two (2) Lots:
• Lot 1 - General Project Management and Estates Consultancy Services
• Lot 2 - Property Consultancy Services
The Group intends to appoint a maximum of Eight (8) Consultants per Lot.
Tenderers may submit responses for one or both Lots, provided they have the capacity and capability to meet the requirements of each Lot. Tenderers must clearly indicate which Lot(s) they are bidding for.
Each Lot will be evaluated independently, on an individual Lot Basis.
Commercial tool
Establishes an open framework
Total value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 October 2025 to 19 October 2029
- Possible extension to 18 October 2033
- 7 years, 11 months, 30 days
Description of possible extension:
The Framework Agreement will commence in October 2025 for a period of four (4) years, with the option to extend for a further four (4) years, giving a maximum duration of eight (8) years. In line with the principles of openness and competition, there will be an opportunity for new suppliers to join the Framework during year 3 and again in year 6.
Options
The right to additional purchases while the contract is valid.
The Framework may include options for a range of property consultancy services, such as valuations, estates strategy, asset management, feasibility studies, condition surveys, and other related advisory support, depending on organisational needs.
Main procurement category
Services
CPV classifications
- 45000000 - Construction work
- 71000000 - Architectural, construction, engineering and inspection services
- 73000000 - Research and development services and related consultancy services
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 70000000 - Real estate services
Contract locations
- UK - United Kingdom
Lot constraints
Description of how multiple lots may be awarded:
Each lot will be awarded individually.
Lot 1. General Project Management and Estates Consultancy
Description
This Lot is intended to support the delivery of capital and estate-related projects through the provision of high-quality, collaborative professional consultancy services. Consultants appointed under this Lot will provide strategic, technical, and project-level advice to Institutions, enabling effective planning, delivery, and management of built environment projects.
Lot value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Property Consultancy Services
Description
The Consultant may be required to provide a wide range of property consultancy services across the UWTSD Group estate. This includes:
Estate management
Professional advice on title, boundaries, and legal matters
Lease and rent negotiations (landlord and tenant roles)
Sales and acquisitions
Valuation for market, insurance, or financial reporting purposes
While areas of responsibility may overlap, the overarching expectation is for consultants to act as trusted advisors, supporting the University's strategic aims while working collaboratively with internal teams, legal advisors, and stakeholders.
Lot value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
19 October 2033
Maximum number of suppliers
8
Maximum percentage fee charged to suppliers
0%
Framework operation description
The Framework Agreement will commence in October 2025 for a period of four (4) years, with the option to extend for a further four (4) years, giving a maximum duration of eight (8) years. In line with the principles of openness and competition, there will be an opportunity for new suppliers to join the Framework during year 3 and again in year 6.
Call-Off Process 1 - Mini-Competition
11.2 Call-Off Process 2 - Direct Award (Rotation Based) to below threshold for goods and services 11.3 Call-Off Process 3 - Desktop Exercise to below threshold for goods and services
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
University of Wales Trinity Saint David
University of Wales
Coleg Sir Gâr
Coleg Ceredigion
Pembrokeshire College
Participation
Particular suitability
Lot 1. General Project Management and Estates Consultancy
Lot 2. Property Consultancy Services
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
9 September 2025, 12:00pm
Tender submission deadline
15 September 2025, 12:00pm
Submission address and any special instructions
https://www.sell2wales.gov.wales
Uploaded to sell2wales postbox
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 October 2025
Award criteria
Lot 1. General Project Management and Estates Consultancy
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | as set out in the tender Document |
Quality | 70.00% |
| Price | as requested in the Tender Document |
Price | 30.00% |
Lot 2. Property Consultancy Services
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | as desribed in the Tender Document |
Quality | 70.00% |
| Price | Price | 30.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No pre market engagement required
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=342856
Appendix 1 Lot 1 - General Project Management and Estates Consultancy
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=342857
Appendix 2 Lot 2 Property Consultancy
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=342858
Appendix 3 Locations
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=342859
Appendix B Lot 1 Pricing Schedule
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=342860
Appendix B Lot 2 Pricing Schedule
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=343014
Appendix A (Lot 1) Pass or Fail Template
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=343015
Appendix A (Lot 2) Pass or Fail Template
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=343016
UWTSD2526.231 - Document 1, Tender Information and Instructions
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=343017
UWTSD2526.231 Document 2 - Tender Specification
Contracting authorities
University of Wales Trinity Saint David
- Public Procurement Organisation Number: PCRP-2139-LPXM
Carmarthen Campus
Carmarthen
SA31 3EP
United Kingdom
Contact name: Heidi Davies
Telephone: 01554 748092
Email: procurement@uwtsd.ac.uk
Website: http://www.uwtsd.ac.uk
Region: UKL14 - South West Wales
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales
Coleg Sir Gar
- Public Procurement Organisation Number: PYJY-8483-QRLV
Sandy Road
Llanelli
SA15 4DN
United Kingdom
Contact name: Heidi Davies
Telephone: 01554 748092
Email: procurement@uwtsd.ac.uk
Website: http://www.csgcc.ac.uk
Region: UKL14 - South West Wales
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales
Pembrokeshire College
- Public Procurement Organisation Number: PMHW-8826-JHQZ
Merlins Bridge
Haverfordwest
SA61 1SZ
United Kingdom
Contact name: Heidi Davies
Telephone: 01554748092
Email: procurement@uwtsd.ac.uk
Website: https://www.pembrokeshire.ac.uk/
Region: UKL14 - South West Wales
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales