Section one: Contracting authority
one.1) Name and addresses
Regional Business Services Organisation Procurement and Logistics Service
77 Boucher Crescent
Belfast
BT12 6HU
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Belfast Health and Social Care Trust
A Floor, Belfast City Hospital, Lisburn Road
Belfast
BT9 7AB
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Northern Health and Social Care Trust
Bretten Hall, Bush Road
Antrim
BT41 2RL
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
South Eastern Health and Social Care Trust
Ulster Hospital, Upper Newtownards Rd
Belfast
BT16 1RH
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Southern Health and Social Care Trust
Craigavon Area Hospital, 68 Lurgan Road
Portadown
BT63 5QQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Western Health and Social Care Trust
Altnagelvin Area Hospital, Glenshane Road
Londonderry
BT47 6SB
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Speciality Coffee, Ancillaries, Associated Products and Equipment 4553683
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Speciality Coffee, Ancillaries, Associated Products and Equipment
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,356,816.38
two.2) Description
two.2.1) Title
Lot 1 - Belfast HSC Trust
Lot No
1
two.2.2) Additional CPV code(s)
- 15900000 - Beverages, tobacco and related products
- 03131100 - Coffee beans
- 15861000 - Coffee
- 15861200 - Decaffeinated coffee
- 39711310 - Electric coffee makers
- 15831500 - Sugar syrups
- 15842210 - Drinking chocolate
- 15994200 - Filter paper
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Speciality Coffee, Ancillaries, Associated Products and Equipment
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Optional extension for up to a maximum of an additional 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or in the descriptive documents. The estimated value as per contract notice 2025/S 000-005976 excluding VAT was a range between 562 300.00 GBP – 843 450.00 GBP. The total value includes the options of extending for any period up to and including 24 months.
two.2) Description
two.2.1) Title
Lot 2 - Northern HSC Trust
Lot No
2
two.2.2) Additional CPV code(s)
- 15900000 - Beverages, tobacco and related products
- 03131100 - Coffee beans
- 15861000 - Coffee
- 15861200 - Decaffeinated coffee
- 39711310 - Electric coffee makers
- 15831500 - Sugar syrups
- 15842210 - Drinking chocolate
- 15994200 - Filter paper
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Speciality Coffee, Ancillaries, Associated Products and Equipment
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Optional extension for up to a maximum of an additional 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or in the descriptive documents. The estimated value as per contract notice 2025/S 000-005976 excluding VAT was a range between 448 200.00 GBP – 672 300.00 GBP. The total value includes the options of extending for any period up to and including 24 months.
two.2) Description
two.2.1) Title
Lot 3 - Southern HSC Trust
Lot No
3
two.2.2) Additional CPV code(s)
- 15900000 - Beverages, tobacco and related products
- 03131100 - Coffee beans
- 15861000 - Coffee
- 15861200 - Decaffeinated coffee
- 39711310 - Electric coffee makers
- 15831500 - Sugar syrups
- 15842210 - Drinking chocolate
- 15994200 - Filter paper
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Speciality Coffee, Ancillaries, Associated Products and Equipment
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Optional extension for up to a maximum of an additional 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or in the descriptive documents. The estimated value as per contract notice 2025/S 000-005976 excluding VAT was a range between 1 011 000.00 GBP – 1 516 500.00 GBP. The total value includes the options of extending for any period up to and including 24 months.
two.2) Description
two.2.1) Title
Lot 4 - Southern Eastern HSC Trust
Lot No
4
two.2.2) Additional CPV code(s)
- 15900000 - Beverages, tobacco and related products
- 03131100 - Coffee beans
- 15861000 - Coffee
- 15861200 - Decaffeinated coffee
- 39711310 - Electric coffee makers
- 15831500 - Sugar syrups
- 15842210 - Drinking chocolate
- 15994200 - Filter paper
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Speciality Coffee, Ancillaries, Associated Products and Equipment
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Optional extension for up to a maximum of an additional 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or in the descriptive documents. The estimated value as per contract notice 2025/S 000-005976 excluding VAT was a range between 459 500.00 GBP – 689 250.00 GBP. The total value includes the options of extending for any period up to and including 24 months.
two.2) Description
two.2.1) Title
Lot 5 - Western HSC Trust
Lot No
5
two.2.2) Additional CPV code(s)
- 15900000 - Beverages, tobacco and related products
- 03131100 - Coffee beans
- 15861000 - Coffee
- 15861200 - Decaffeinated coffee
- 39711310 - Electric coffee makers
- 15831500 - Sugar syrups
- 15842210 - Drinking chocolate
- 15994200 - Filter paper
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Speciality Coffee, Ancillaries, Associated Products and Equipment
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Optional extension for up to a maximum of an additional 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or in the descriptive documents. The estimated value as per contract notice 2025/S 000-005976 excluding VAT was a range between 654 050.00 GBP – 981 075.00 GBP. The total value includes the options of extending for any period up to and including 24 months.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-005976
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 - Belfast HSC Trust
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 July 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BAILIES COFFEE CO. LTD
27 Stockmans Way
BELFAST
BT97ET
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £843,450
Total value of the contract/lot: £971,924.80
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2 - Northern HSC Trust
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 July 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Johnson Brothers Belfast Ltd
137 Hillsborough Old Road
LISBURN
BT27 5QR
djohnson@johnsonbrothers.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £672,300
Total value of the contract/lot: £765,136.19
Section five. Award of contract
Contract No
3
Lot No
3
Title
Lot 3 - Southern HSC Trust
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 July 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Johnson Brothers Belfast Ltd
137 Hillsborough Old Road
LISBURN
BT27 5QR
djohnson@johnsonbrothers.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,516,500
Total value of the contract/lot: £916,199.83
Section five. Award of contract
Contract No
4
Lot No
4
Title
Lot 4 - Southern Eastern HSC Trust
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 July 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BAILIES COFFEE CO. LTD
27 Stockmans Way
BELFAST
BT97ET
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £689,250
Total value of the contract/lot: £744,043.30
Section five. Award of contract
Contract No
5
Lot No
5
Title
Lot 5 - Western HSC Trust
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 July 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BAILIES COFFEE CO. LTD
27 Stockmans Way
BELFAST
BT97ET
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £981,075
Total value of the contract/lot: £959,512.26
Section six. Complementary information
six.3) Additional information
In section I.2, it is stated that this procurement is a joint procedure and contract award is by a Central Purchasing Body. This contract is not a joint contract, it is a Central Purchasing Body Contract operated by BSO PaLS on behalf of the participants listed in section I.1. Compliance with all elements of the specifications and all requirements as listed in the tender documentation has been demonstrated. The estimated value as per the contract notice 2025/S 000-005976 excluding VAT was a range between 3 135 050.00 GBP - 4 702 575.00 GBP. The total includes the options of extending for any period up to and including 24 months.
six.4) Procedures for review
six.4.1) Review body
Business Services Organisation
77 Boucher Crescent
Belfast
Country
United Kingdom