- Lot 1. Lot 1: VHS Media Conversion - In House - With DEMS Integration
- Lot 2. Lot 2: VHS Media Conversion - In House - With DEMS Provided
- Lot 3. Lot 3: VHS Media Conversion - Outsource - With DEMS Integration
- Lot 4. Lot 4: VHS Media Conversion - Outsource - With DEMS Provided
- Lot 5. Lot 5: Niche Media Digitisation with DEMS Integration
- Lot 6. Lot 6: Niche Media Digitisation with DEMS Provided
Scope
Description
BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of legacy media to digital records including meta data for integration with a Digital Evidence Management system.
Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date.
The Framework will include 6 lots which are:
Lot 1: VHS Media Conversion - In House - With DEMS Integration - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.
Lot 2: VHS Media Conversion - In House - With DEMS Provided - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot 3: VHS Media Conversion - Outsource - With DEMS Integration - This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.
Lot 4: VHS Media Conversion - Outsource - With DEMS Provided - This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot 5: Niche Media Digitisation - DEMS Integration: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.
Lot 6: Niche Media Digitisation - DEMS Provided: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.
Commercial tool
Establishes an open framework
Total value (estimated)
- £300,000,000 excluding VAT
- £360,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 10 October 2025 to 9 October 2029
- 4 years
Main procurement category
Services
CPV classifications
- 30233000 - Media storage and reader devices
- 32322000 - Multimedia equipment
- 72311100 - Data conversion services
Lot 1. Lot 1: VHS Media Conversion - In House - With DEMS Integration
Description
This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2: VHS Media Conversion - In House - With DEMS Provided
Description
This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3: VHS Media Conversion - Outsource - With DEMS Integration
Description
This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Lot 4: VHS Media Conversion - Outsource - With DEMS Provided
Description
This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Lot 5: Niche Media Digitisation with DEMS Integration
Description
This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Lot 6: Niche Media Digitisation with DEMS Provided
Description
This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
10 October 2029
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
5%
Framework operation description
Further competition or Direct Award to ranked suppliers can be carried out by a Customer requiring Services under any Lot.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Lot 1: VHS Media Conversion - In House - With DEMS Integration
Lot 2. Lot 2: VHS Media Conversion - In House - With DEMS Provided
Lot 3. Lot 3: VHS Media Conversion - Outsource - With DEMS Integration
Lot 4. Lot 4: VHS Media Conversion - Outsource - With DEMS Provided
Lot 5. Lot 5: Niche Media Digitisation with DEMS Integration
Lot 6. Lot 6: Niche Media Digitisation with DEMS Provided
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
10 September 2025, 12:00pm
Tender submission deadline
10 September 2025, 12:00pm
Submission address and any special instructions
https://sell2.in-tend.co.uk/blpd/home
Please register for the opportunity and submit your bid via the e-tendering portal. Please note, the tender will not be published before 11th August 2025
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 October 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate... |
Price |
Weighting description
The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate scoring methodology is available within the tender documentation.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
BLUELIGHT COMMERCIAL LIMITED
- Companies House: 12517649
Lower Ground 5-8 The Sanctuary
London
SW1P 3JS
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government