- Lot LOT-0001. Lot 1: VHS Media Conversion - In House - With DEMS Integration
- Lot LOT-0002. Lot 2: VHS Media Conversion - In House - With DEMS Provided
- Lot LOT-0003. Lot 3: VHS Media Conversion - Outsource - With DEMS Integration
- Lot LOT-0004. Lot 4: VHS Media Conversion - Outsource - With DEMS Provided
- Lot LOT-0005. Lot 5: Niche Media Digitisation with DEMS Integration
- Lot LOT-0006. Lot 6: Niche Media Digitisation with DEMS Provided
Scope
Reference
BLC0177
Description
BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of analogue media to digital records including meta data for integration with a Digital Evidence Management system.
Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date.
The Framework will include 3 lots which are:
Lot 1: Inhouse VHS Media Digitisation - This lot is for the provision of software, hardware and training to enable a Police Force to convert VHS tapes to digital files.
Lot 2: Outsourced VHS Media Digitisation: This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the customer Force.
Lot 3: Niche Media Digitisation: This lot is for the conversion of other forms of media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution.
Commercial tool
Establishes an open framework
Total value (estimated)
- £100,000,000 excluding VAT
- £120,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 October 2025 to 5 October 2029
- 4 years
Main procurement category
Services
CPV classifications
- 30233000 - Media storage and reader devices
- 32322000 - Multimedia equipment
- 72311100 - Data conversion services
Lot constraints
Description of how multiple lots may be awarded:
The capability to deliver the services required under each lot will be primarily evaluated against the capabilities requested in the tender documentation. A rate card will be included to enable direct award or further competition to be performed.
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot LOT-0001. Lot 1: VHS Media Conversion - In House - With DEMS Integration
Description
This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UK - United Kingdom
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2: VHS Media Conversion - In House - With DEMS Provided
Description
This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0003. Lot 3: VHS Media Conversion - Outsource - With DEMS Integration
Description
This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0004. Lot 4: VHS Media Conversion - Outsource - With DEMS Provided
Description
This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0005. Lot 5: Niche Media Digitisation with DEMS Integration
Description
This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0006. Lot 6: Niche Media Digitisation with DEMS Provided
Description
This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
6 October 2029
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
5%
Further information about fees
A 5% levy will be payable by any successful supplier. This will be calculated based on the work they have received under the Framework. Further information will be available within the tender documentation once published.
Framework operation description
Customers of the Framework will be able to perform a mini-competition or direct award under the required lots based on the rate card included within a suppliers bid. A customer can compete under as many or as few lots for the services they require. Due to the exact delivery methodology of the services, economies of scale etc. a mini-competition allows for best value to be determined by the customer for their specific requirements.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot LOT-0001. Lot 1: VHS Media Conversion - In House - With DEMS Integration
Lot LOT-0002. Lot 2: VHS Media Conversion - In House - With DEMS Provided
Lot LOT-0003. Lot 3: VHS Media Conversion - Outsource - With DEMS Integration
Lot LOT-0004. Lot 4: VHS Media Conversion - Outsource - With DEMS Provided
Lot LOT-0005. Lot 5: Niche Media Digitisation with DEMS Integration
Lot LOT-0006. Lot 6: Niche Media Digitisation with DEMS Provided
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
5 September 2025, 12:00pm
Tender submission deadline
5 September 2025, 12:00pm
Submission address and any special instructions
https://sell2.in-tend.co.uk/blpd/home
Please register for the opportunity and submit your bid via the e-tendering portal. Please note, the tender will not be published before 11th August 2025
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 October 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided. |
Price |
Weighting description
Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
BLUELIGHT COMMERCIAL LIMITED
- Companies House: 12517649
Lower Ground 5-8 The Sanctuary
London
SW1P 3JS
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government