Scope
Reference
DN773627
Description
Southend-on-Sea City Council are seeking to establish a Framework Agreement for the provision of Holiday Activity and Food Programme Services (HAF) in Southend-on-Sea.
The Healthy Activities and Food programme (HAF) has been funded by the Department for Education to deliver activities and food to vulnerable children during school holiday periods.
The provision must be used to provide access to holiday activity programmes as follows:
- At least 4 hours for 4 days a week for 4 weeks the Summer, and a week in Easter and a week at Christmas
- Inclusive and accessible provision - Provision offered to all Benefits related FSM children of statutory school age in Southend-on-Sea.
The minimum standards for the delivery of high-quality provision include healthy food (meeting the school food standards) enriching activities, physical activities, nutritional education, and for children to:
• Eat more healthily
• Be more active
• Take part in engaging and enriching activities
• Be safe and not isolated
• Have greater knowledge of health and nutrition
• Be more engaged with school and other services
• Have greater knowledge and awareness of the holiday club provision
Further details in respect of this tender opportunity is contained within the Invitation to Tender documentation pack
Suppliers are invited to view the documents and submit their tender to join the Framework and the first round will close at 12 Noon on Friday 12th September 2025. The Framework will remain open for providers to join, but evaluations will be carried out 3 times a year 4 months before the next term commences.
Please view the documents here: https://procontract.due-north.com with the reference DN773627.
Commercial tool
Establishes an open framework
Total value (estimated)
- £4,200,000 excluding VAT
- £5,040,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2031
- 6 years
Description of possible extension:
There is an option to extend until 30th November 2031, or any part thereof, this is subject to demand continued funding.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 98000000 - Other community, social and personal services
Contract locations
- UKH31 - Southend-on-Sea
Framework
Open framework scheme end date (estimated)
30 November 2031
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Suppliers must meet the minimum required selection criteria for entry onto the Framework Agreement and maintain the requisite criteria throughout the duration of the Contract. There are no other restrictions on who can or cannot join the Framework Agreement and Suppliers may apply to join at any time during the lifetime of the Framework Agreement Period as entry remains open throughout this period.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
29 August 2025, 12:00pm
Tender submission deadline
12 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 30 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality - Technical Questionnaire responses | Quality | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Southend-on-Sea City Council
- Public Procurement Organisation Number: PJDT-6566-GZNX
Civic Centre, Victoria Avenue, Southend On Sea, Essex
Southend On Sea
SS2 6FA
United Kingdom
Email: procurementops@southend.gov.uk
Website: https://southend.gov.uk
Region: UKH31 - Southend-on-Sea
Organisation type: Public authority - sub-central government