Scope
Reference
CAT-25-010
Description
The Education Authority (hereafter referred to as EA) is inviting tenders for the purpose of establishing a contract for the provision of vending services for the Education Authority for a period of 12 months, with the option to extend for periods up to 24 months. It should be noted that the contract extension options may or may not be exercised.
Total value (estimated)
- £72,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2026
- Possible extension to 31 October 2028
- 3 years
Description of possible extension:
The option to extend for period/s up to 24 months
Options
The right to additional purchases while the contract is valid.
The value of this Contract is estimated to be between £40,000 and £60,000 excluding VAT, or between £48,000 and £72,000 inclusive of VAT for a three year contract term, these figures being based on historic spend, the potential impact of inflation and potential for increase in sales or the addition of other sites requiring these services over the term of the Contract. The EA reserves the right to increase the value of any awarded Contract in the event that demand increases for these services on EA corporate sites for any reason, such as, but not restricted to, the addition of vending machines to additional corporate sites or increased demand / usage at current sites.
Main procurement category
Services
CPV classifications
- 15894500 - Vending-machine ingredients
- 15981000 - Mineral water
- 42930000 - Centrifuges, calendering or vending machines
- 42933000 - Vending machines
- 42933300 - Automatic goods-vending machines
- 55900000 - Retail trade services
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 August 2025, 11:59pm
Tender submission deadline
25 August 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| AC1 Total Contract Price (Financial Return) | Price | 100% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Contracting authority
Education Authority
- Public Procurement Organisation Number: PPHJ-6982-JPXY
40 Academy Street
Belfast
BT1 2NQ
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland