Scope
Reference
C305/2024/2025
Description
Tender Notice for Cadw's Grounds Maintenance Services ref C305/2024/2025. Please see tender docs on etenderwales bravosolution for more information and how to respond electronically via etenderwales project_60158 itt_119241. Cadw has a statutory duty to both maintain and conserve the monuments in its care and provide safe access to the public where possible. The conservation of the historic monuments themselves is undertaken by Cadw's in-house heritage craft masons and joiners (Cadwraeth) and by contracting specialist historic conservation specialists where in-house specialists are unavailable. Grounds Maintenance is one of the services that Cadw must procure externally. Cadw will procure grounds maintenance (GM) services directly on a multi-region basis to cover all Wales, this to mirror the Cadwraeth regions already in operation. The regions will cover north east Wales, north west Wales, Ynys Mon, south east Wales, south central Wales and south west Wales (the exact boundaries can be found in the documentation noted above). The Grounds Maintenance Service will include (but is not exhaustive) work areas covering Soft Landscaping, Grass, Planted Areas, Hedges, Trees, Leaf Clearance, Reens, Ponds, Ditches and SWALES, Fertilisers, Invasive Species, Hard Landscaping, Boundary Walls, Gravel Borders, Weed Control
Total value (estimated)
- £3,600,000 excluding VAT
- £4,320,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112712 - Landscaping work for gardens
- 77211500 - Tree-maintenance services
Lot constraints
Maximum number of lots a supplier can bid for: 3
Maximum number of lots a supplier can be awarded: 3
Description of how multiple lots may be awarded:
The highest scoring bidder for each lot (geographical area) will be awarded the contract for that lot (geographical area).
Not the same for all lots
Contract locations and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. North east Wales
Description
Grounds Maintenance Services for Cadw locations within north east Wales.
Lot value (estimated)
- £540,000 excluding VAT
- £648,000 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
3 x 12 month extension options, each of 12 months
Contract locations
- UKL13 - Conwy and Denbighshire
- UKL24 - Powys
- UKL23 - Flintshire and Wrexham
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 2. North west Wales
Description
Grounds Maintenance Services for Cadw locations within north west Wales.
Lot value (estimated)
- £648,000 excluding VAT
- £777,600 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
3 x 12 month extensions each of 12 months.
Contract locations
- UKL24 - Powys
- UKL12 - Gwynedd
- UKL13 - Conwy and Denbighshire
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 3. Ynys Mon
Description
Grounds Maintenance Services for Cadw locations within Ynys Mon.
Lot value (estimated)
- £432,000 excluding VAT
- £518,400 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
3 x 12 month extension options, each of 12 months
Contract locations
- UKL11 - Isle of Anglesey
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 4. South east Wales
Description
Grounds Maintenance Services for Cadw locations within south east Wales.
Lot value (estimated)
- £792,000 excluding VAT
- £950,400 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
3 x 12 month extension options, each of 12 months
Contract locations
- UKL21 - Monmouthshire and Newport
- UKL24 - Powys
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 5. South central Wales
Description
Grounds Maintenance Services for Cadw locations within south central Wales.
Lot value (estimated)
- £504,000 excluding VAT
- £604,800 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
3 x 12 month extension options, each of 12 months
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
- UKL17 - Bridgend and Neath Port Talbot
- UKL15 - Central Valleys
- UKL18 - Swansea
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 6. South west Wales
Description
Grounds Maintenance Services for Cadw locations within south west Wales.
Lot value (estimated)
- £684,000 excluding VAT
- £820,800 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
3 x 12 month extension options, each of 12 months
Contract locations
- UKL14 - South West Wales
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. North east Wales
Lot 2. North west Wales
Lot 3. Ynys Mon
Lot 4. South east Wales
Lot 5. South central Wales
Lot 6. South west Wales
Refer to tender documentation
Technical ability conditions of participation
Lot 1. North east Wales
Lot 2. North west Wales
Lot 3. Ynys Mon
Lot 4. South east Wales
Lot 5. South central Wales
Lot 6. South west Wales
Refer to tender documentation
Particular suitability
Lot 1. North east Wales
Lot 2. North west Wales
Lot 3. Ynys Mon
Lot 4. South east Wales
Lot 5. South central Wales
Lot 6. South west Wales
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
29 August 2025, 2:00pm
Tender submission deadline
5 September 2025, 2:00pm
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk/Please refer to the tender docs and instructions on how to submit an electronic bid on etenderwales bravo solution ITT project_60158 and itt_119241
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
18 September 2025
Award criteria
Lot 1. North east Wales
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Evaluation | Technical Q1 (15%) - How would you implement a typical grounds maintenance job which includes trimming a perimeter hedge 250m long 1.8m tall, maintaining short grass (12-38mm) inside the monument... |
Quality | 60.00% |
| Commercial Evaluation | Commercial Submission based on typical jobs based on requirements of the specification |
Price | 40.00% |
Lot 2. North west Wales
Lot 4. South east Wales
Lot 5. South central Wales
Lot 6. South west Wales
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Evaluation | Technical Q1 (15%) - How would you implement a typical grounds maintenance job which includes trimming a perimeter hedge 250m long 1.8m tall, maintaining short grass (12-38mm) inside the monument... |
Quality | 60.00% |
| Commercial Evaluation | Commercial Submission based on typical jobs based on requirements of the specification |
Price | 40.00% |
Lot 3. Ynys Mon
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Evaluation | Technical Q1 (15%) - How would you implement a typical grounds maintenance job which includes trimming a perimeter hedge 250m long 1.8m tall, maintaining short grass (12-38mm) inside the monument... |
Quality | 60.00% |
| Commercial Evaluation | Commercial Submission based on typical jobs based on requirements of the specification |
Price | 40.00% |
Other information
Payment terms
Refer to tender documentation
Description of risks to contract performance
Refer to tender documentation
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=342829
Invitation to Tender document. Further information can be found in the tender pack included in the etender portal noted elsewhere in this notice.
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=342830
Specification document. Further information can be found in the tender pack included in the etender portal noted elsewhere in this notice.
Technical specifications to be met
https://www.etenderwales.bravosolution.co.uk
Project ref no: project_60158. ITT reference no: itt_119241.
Contracting authority
Llywodraeth Cymru / Welsh Government
- Public Procurement Organisation Number: PQYQ-3841-BHTP
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services
Cardiff
CF10 3NQ
United Kingdom
Contact name: Welsh Government Commercial & Procurement
Email: CPSProcurementAdvice@gov.wales
Website: http://gov.wales
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales