Section one: Contracting authority
one.1) Name and addresses
River Clyde Homes
Clyde View, 22 Pottery Street
Greenock
PA15 2UZ
Contact
Brian Murphy
procurement@riverclydehomes.org.uk
Telephone
+44 8000132196
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12102
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
District Heating System Operation & Maintenance
Reference number
RCH642
two.1.2) Main CPV code
- 50531100 - Repair and maintenance services of boilers
two.1.3) Type of contract
Services
two.1.4) Short description
River Clyde Homes is seeking to appoint a highly competent and experienced contractor to undertake the operation and maintenance of the biomass boilers, pumps, and associated pipework at the Broomhill, Cartsdyke, and Eastern View Energy Centres in Inverclyde.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09323000 - District heating
- 39715210 - Central-heating equipment
- 42515000 - District heating boiler
- 44621220 - Central-heating boilers
- 45251250 - District-heating plant construction work
- 45232141 - Heating works
- 50720000 - Repair and maintenance services of central heating
- 71314310 - Heating engineering services for buildings
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Inverclyde
two.2.4) Description of the procurement
River Clyde Homes is seeking to appoint a highly competent and experienced contractor to undertake the operation and maintenance of the biomass boilers, pumps, and associated pipework at the Broomhill, Cartsdyke, and Eastern View Energy Centres in Inverclyde.
The successful bidder will also be responsible for the additional services at four other sites. Broadstone Gardens, John Gault House, Kilblain Court and Riverside Gardens.
The works will include the monitoring of each system, conducting regular inspections of the plant, reactive and planned maintenance and biomass fuel supply.
A detailed specification for the works required is provided at Appendix E.
The bidders shall be deemed to have satisfied themselves before tendering as to the plant to be serviced and the conditions under which the work is to be carried out.
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 25.00%
Quality criterion - Name: Risk Mitigation / Weighting: 5.00%
Quality criterion - Name: Community Benefits / Weighting: 5.00%
Quality criterion - Name: Fair Work First / Weighting: 5.00%
Quality criterion - Name: Data Protection / Weighting: Pass/Fail
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will run for an initial three-year duration. RCH may wish at its sole discretion to extend any resultant agreement for up to a further two, twelve-month periods subject to the agreement of the successful bidder.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
It is a requirement of this contract that Bidders and any relevant sub-contractors hold current registration with Gas Safe and are accredited by SELECT / NICEIC or equivalent
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
KPI's for the contract are detailed within the attached tender documents.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 September 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 September 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: August 2030
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tender documents must be submitted electronically via the PCS electronic post-box. Any tender not submitted via the post-box will not be considered. Any questions in relation to the tender must be raised via the 'Question and Answer' function of the PCS website.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=806892.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As part of this procurement process, Bidders should set out what specific, tangible community benefits they will bring to the Inverclyde area in the event of a successful bid. These benefits must be specific to this contract and not part of a wider Corporate Social Responsibility (CSR) programme. Alongside the benefits proposed by the bidders, RCH are also hoping to secure funding (either in full or in part) from the successful bidder to appoint a Financial Wellbeing Officer. More details are provided within the tender response document.
(SC Ref:806892)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=806892
six.4) Procedures for review
six.4.1) Review body
Greenock Sheriff Court and Justice of the Peace Court
1 Nelson Street
Greenock
Telephone
+44 1475787073
Country
United Kingdom