Scope
Reference
CL2026-2031
Description
Workington Town Council is seeking a contractor for the supply, installation, take down and storage of leased Christmas lighting displays.
The contract is for five years, starting in June 2026 and ending in June 2031.
With an option to extend for a further two years if required.
Workington has a relatively large Christmas lighting display for a town of its size and the displays extend to encompass most of the town centre. The Town Council is ambitious in its approach and aims to have a display that is bold and impactful, but one that is also environmentally friendly.
As technology is developing all the time, the council is looking for new ideas and innovations.
Budget: Approximately £50-55,000 per year
Total value (estimated)
- £275,000 excluding VAT
- £330,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2031
- Possible extension to 31 May 2033
- 7 years
Description of possible extension:
Can be extended for up to two years if required.
Options
The right to additional purchases while the contract is valid.
There is sometimes a requirement for the original infrastructure to be changed or updated and also for repairs and maintenance.
The contract allows for this with any additional costs agreed between parties before any work is carried out.
Main procurement category
Services
CPV classifications
- 31522000 - Christmas tree lights
- 31523000 - Illuminated signs and nameplates
- 31680000 - Electrical supplies and accessories
- 50232000 - Maintenance services of public-lighting installations and traffic lights
Contract locations
- UKD1 - Cumbria
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
3 September 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 August 2031
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Presentation | Overall presentation of submission and visuals |
Quality | 55% |
| Quality | Maintenance, environmental impact |
Quality | 20% |
| Warrenties | What is covered in the warranty, length of warranty for each item |
Cost | 10% |
| Price | Value for money |
Price | 10% |
| Social Value | To be defined by the 5 areas listed in the social framework information on the tender document: |
Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Documents
Associated tender documents
WTC Procurement Document - to be returned - Christmas Lights.pdf
Technical specifications to be met
https://www.workingtontowncouncil.gov.uk/procurement
Contracting authority
Workington Town Council
- Public Procurement Organisation Number: PYQR-1381-YHGX
The Town Hall, Oxford Street
WORKINGTON
CA14 2RS
United Kingdom
Contact name: Emma Chapman
Region: UKD11 - West Cumbria
Organisation type: Public authority - sub-central government