Scope
Description
A2D wishes to procure a Contract for the provision of a Housing Management System having utilised utilised legacy solutions for many years. A2D would like now to procure a proven housing solution with the aim to consolidate and integrate solutions onto a modern UK hosted Cloud based platform, completely delivered by browser to leverage efficiencies and increase customer satisfaction. Essential responsive browser presentation will be expected to free staff to be more mobile and work more flexibly wherever required, on schemes or accessing systems securely from home.
The Contract will be for a term of an initial term 5 (five) years with an option to extend to up to a further 6 (six) years based on subsequent extension periods of 2 (two) years plus 2 (two) years plus 2 (two) years.
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Total value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2031
- Possible extension to 31 December 2037
- 12 years
Description of possible extension:
Up to 6 (six) years based on the following, 2 plus 2 plus 2 plus 2
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UK - United Kingdom
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
1 September 2025, 12:00pm
Submission type
Tenders
Deadline for requests to participate
10 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
A two stage process is being followed with completion and submission of a Procurement Specific Questionnaire being the first stage. The 4 ((four) highest scoring potential suppliers or equivalent who also meet the entire mandatory and essential requirements outlined in this Procurement Specific Questionnaire will be invited to tender. 'Or equivalent' means a score equal to the 4th (fourth) highest scoring potential supplier.
Contracting authority
A2Dominion Housing Group Ltd (A2D)
- Public Procurement Organisation Number: PVVW-3914-QLVL
113 Uxbridge Road, Ealing
London
W5 5TL
United Kingdom
Region: UKI73 - Ealing
Organisation type: Public authority - sub-central government