Scope
Reference
C5863
Description
Reactive maintenance works are those that comprise of day to day emergency repairs together with short term items to rectify immediate problems e.g. repair to a toilet. The works could potentially be required across the West Midlands region, which is split into the following areas: Birmingham North and South, Black Country North and South and Coventry and Solihull. West Midlands Fire and Rescue Authority has thirty-eight fire stations across the region, a HQ building located in Birmingham, Transport Engineering Workshops in Perry Barr and the Command Development Centre in Smethwick, a full schedule of properties is listed at Appendix 5 (site address list).
The work will be split into the following lots:
Lot 1: Building Works
Lot 2: Electrical Works
Lot 3: Plumbing works
Lot 4: Drainage
Lot 5: Roofing works
Tenderers are invited to bid for all or any of the available Lots. It is the preference of the Authority that all the above Lots will be awarded to three suppliers per Lot.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 20 October 2025 to 19 October 2027
- Possible extension to 20 October 2029
- 4 years, 1 day
Description of possible extension:
2 year option to extend
Main procurement category
Works
CPV classifications
- 45261900 - Roof repair and maintenance work
- 45261910 - Roof repair
- 45262700 - Building alteration work
- 45300000 - Building installation work
- 45311000 - Electrical wiring and fitting work
- 45311100 - Electrical wiring work
- 45311200 - Electrical fitting work
- 45317000 - Other electrical installation work
- 45332000 - Plumbing and drain-laying work
- 45332200 - Water plumbing work
- 50700000 - Repair and maintenance services of building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 71314100 - Electrical services
Lot 1. Lot 1: Building Works
Description
Building Works at all WMFS locations
Lot value (estimated)
- £170,000 excluding VAT
- £204,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2: Electrical Works
Description
Electrical Works at all WMFS locations
Lot value (estimated)
- £870,000 excluding VAT
- £1,044,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3: Plumbing works
Description
Plumbing works at all WMFS locations
Lot value (estimated)
- £340,000 excluding VAT
- £408,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Lot 4: Drainage Works
Description
Drainage works at all WMFS locations
Lot value (estimated)
- £80,000 excluding VAT
- £96,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Lot 5: Roofing works
Description
Roofing Works at all WMFS locations
Lot value (estimated)
- £40,000 excluding VAT
- £48,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
15
Maximum percentage fee charged to suppliers
0%
Framework operation description
Reactive works call-off orders would be awarded to the three successful Suppliers on a rotational basis. With each supplier receiving the same amount of purchase orders throughout the term of the contract. The Authority will do this in order of the faults being received on the fault monitoring system by the Facilities Management department.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Lot 1: Building Works
Lot 2. Lot 2: Electrical Works
Lot 3. Lot 3: Plumbing works
Lot 4. Lot 4: Drainage Works
Lot 5. Lot 5: Roofing works
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
29 August 2025, 5:00pm
Tender submission deadline
8 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Gateway Questions - pass/fail, Price - 60%, Quality Questions- 35%, Social Value 5%. For further details please see the ITT.
Procedure
Procedure type
Below threshold - open competition
Contracting authority
West Midlands Fire and Rescue Authority
- Public Procurement Organisation Number: PPTP-2948-MYQP
Fire Service Headquarters, 99 Vauxhall Road
Birmingham
B7 4HW
United Kingdom
Email: procurement@wmfs.net
Website: https://www.wmfs.net/
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government