Scope
Reference
TC01407
Description
The Felixstowe Dock and Railway Company requires twelve (12) purpose built forty five (45) foot terminal trailers.
Delivery to the Port of Felixstowe, Suffolk, United Kingdom, IP11 3SY
Total value (estimated)
- £720,000 excluding VAT
- £864,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 15 October 2025 to 14 October 2026
- 1 year
Main procurement category
Goods
CPV classifications
- 34223000 - Trailers and semi-trailers
Contract locations
- UKH14 - Suffolk
Submission
Submission type
Tenders
Tender submission deadline
5 September 2025, 7:00pm
Submission address and any special instructions
Proactis e-tender platform:
https://procontract.due-north.com/SupplierRegistration/Register
Suppliers that are already registered on the Proactis e-tender platform can log on and search for this tender opportunity under Hutchison Ports UK (Parent company of The Felixstowe Dock and Railway Company).
Please note if you are not registered, you will need to register first and then proceed in searching for the opportunity following completion of the registration.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 October 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Stage 1 -Technical | Supply a trailer capable of carrying ISO container loads for 45' / 40' / 20' / twin 20' / tanks |
Quality |
| Stage 1 - Technical | Tenderer can provide the wheel, tyre and axle configuration provided on the trailer with pneumatic tyres on either 8 wheel/2 axle or 8 wheel/4 axle basis. |
Quality |
| Stage 1 -Technical | Specification of trailer 70 tonnes |
Quality |
| Stage 1 - Technical | Proposed tare weight of the trailer is 12 tonne or less |
Quality |
| Stage 1 - Technical | Drum braking system proposed for the trailer |
Quality |
| Stage 1 - Techncial | Trailer certificated to CE or UKCA requirements |
Quality |
| Stage 2 - Cost | Total price for 12 trailers Total price for delivery |
Price |
| Stage 2 - Sustainability | Describe how your organisation is working towards achieving Net Zero carbon emissions. Please include a copy of your Carbon Reduction Plan or equivalent |
Quality |
| Stage 2 - Sustainability | What measures have been taken to ensure the equipment is designed with sustainability in mind (e.g., recycled materials, modular design, ease of repair, end-of-life recycling)? |
Quality |
| Stage 2 - Sustainability | List any environmental & quality certifications or standards the equipment and/or the supplier complies with (e.g., ISO 14001, Eco-Design, RoHS, REACH, CE marking). |
Quality |
| Stage 2 - Sustainability | What steps will you take to minimise environmental impact in production, procurement and delivery of the equipment. Demonstrate the carbon impact in tons of CO2 for the procurement and delivery of the... |
Quality |
| Stage 2 - Sustainability | How will your contract delivery support social and environmental value in the UK and within your business location, such as biodiversity protection, air quality improvement, or local community... |
Quality |
| Stage 2 - Sustainability | Please describe any innovative approaches your equipment or service offers that contribute to sustainability goals (e.g., digital efficiency monitoring, AI optimisation, renewable power integration). |
Quality |
| Stage 2 - Deviations | No material deviations to Conditions of Contract or Technical Specifications - Deviations will be considered material if they could result in i) additional cost or ii) additional risk to the Purchaser |
Quality |
Weighting description
Stage 1
6 x technical questions - all Pass /Fail mark awarded - Stage 1 is required to received pass mark for each technical question to proceed to stage 2. If a supplier fails this section the evaluation of their submission shall cease:
Stage 2
Cost - has 2 questions = 70%
Sustainability - has 6 questions = 10%
Deviations - has 1 question = 20%
Other information
Payment terms
The payment terms are provided within the tender document. The tender document is available at the expression of interest and conditions of participation stages on the Proactis e-tender portal.
Description of risks to contract performance
Trailer specification cannot be met.
Downturn in global shipping, reduced number of container movements and as a result could reduce the requirement for the equipment.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Interested Suppliers are to express their interest in this opportunity via the Purchasers e-tender portal - https://procontract.due-north.com/SupplierRegistration/Register
Please note that Suppliers will be required to register on the e-tender portal if they are not already registered - registration is a free process to complete.
The tender document contains the specification: submission requirements, two stages of award criteria (Stage 1 -Technical which will be pass or fail and a pass mark shall be required to proceed to Stage 2 - Cost, Sustainability and Deviations which shall be weighted criteria (as set out in the section headed Award Criteria in this notice)), together with the Form of Contract. These documents are all available on the Purchasers e-tender portal.
NOTE - The tender document is provided for information of the requirements and must not be completed or submitted until invited to do so following successful completion of the Conditions of Participations stage which includes assessment of the Supplier financial standing.
Suppliers will be required to complete the Conditions of Participation. Submissions must be completed by the date for requests to participate (05/09/2025 - 1900 hours).
The Purchasers Finance Department will undertake a financial assessment of the Suppliers financial standing, using an obtained finance report. Suppliers must pass both the Conditions of Participation and the financial assessment.
Successful Suppliers that pass both the Conditions of Participation and the financial assessment will be invited to tender.
Tender submissions are required to be submitted via the Purchasers e-tender portal and will be opened following submission at a scheduled tender committee meeting. A preferred Supplier stage will be entered into following the completion of the tender assessments, this will allow for contract terms negotiations to be finalised is required.
Contracting authority
THE FELIXSTOWE DOCK AND RAILWAY COMPANY
- Companies House: ZC000205
- Public Procurement Organisation Number: PRVX-4252-DPQD
Tomline House
Felixstowe
IP11 3SY
United Kingdom
Email: tenders@fdrc.co.uk
Region: UKH14 - Suffolk
Organisation type: Private utility