Scope
Reference
PP-10166
Description
Colebourne Primary School & Beaufort School are two primaries schools that share the same site, located at Stechford Road, Hodge Hill, Birmingham, B34 6AB.
There are no LGPS members of staff
In terms of the staff that have been identified as working at both schools, this will need to be split 50/50 from a financial, please check Attachment 6 Workforce Data for more details.
Please note that, in addition to the cleaning team, there are two members of staff currently employed in site support roles. Their hours are not included within the scope of the current contract. However, should the successful supplier have the capacity to take on these staff members, the client may require a pass-through arrangement to accommodate them.
Further information on the Client's requirements can be found at Attachment 1 Specification and Attachment 2 Client Data.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
The estimated contract value for this contract over the full potential 5-year period is £740,000.
Total value (estimated)
- £740,000 excluding VAT
- £888,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 30 March 2029
- Possible extension to 30 March 2031
- 4 years, 11 months, 30 days
Description of possible extension:
Option to extend for two further one-year periods at the discretion of the Client
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKG31 - Birmingham
Submission
Enquiry deadline
25 August 2025, 11:59pm
Submission type
Requests to participate
Deadline for requests to participate
1 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 December 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown |
Price |
Weighting description
Quality Assessment: 60% of overall score
Price Assessment: 40% of overall score
See ITT Part A document for full breakdown
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:
1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
2) Stage 2 - Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
Contracting authority
Colebourne Primary School
- Public Procurement Organisation Number: PZMD-8265-MBJD
Council House, Victoria Square
Birmingham
B1 1BB
United Kingdom
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Place Group Ltd
Summary of their role in this procurement: Procurement Agent on behalf of client
- Companies House: 04395705
The Regent, Chapel Street
Penzance
TR18 4AE
United Kingdom
Region: UKK30 - Cornwall and Isles of Scilly