Scope
Description
NHS Midlands and Lancashire Commissioning Support Unit is acting as an agent for NHS Staffordshire and Stoke-on-Trent ICB and NHS Staffordshire and Stoke-on-Trent ICB who are conducting this Invitation to Tender for Occupational Health (OH) and Needle Stick Injury Support Service.
The Occupational Health and Needle stick Service needs to be accessible to all staff working in Staffordshire and Stoke-on-Trent NHS primary care services, including general practice, community pharmacy, dentistry and optometry services.
The service is currently delivered by a local provider; however, this contact is due to expire on 1st October 2025.
Full details of the service are set out in the Service Specification within Annex 2, this can be accessed via Atamis. The service provider would be expected to have sufficient staff with competencies and skills in Occupational Health and to provide advice and support to those with needle stick injuries (including the provision of prophylactic management from needle stick injury)
The proposed contact duration is 16 months with the option to extend for a further 2-years with mutual consent. The new contract would aim to commence on 1st October 2025.
The proposed contract is a cost and volume contract based on current activity the value is approximately £160,338 per annum. The total contract value for the initial 16-month contract period is £220,742 and the lifetime value including the optional 2-year extension period is expected to be approximately £545,149.20 (net of VAT) The estimated budget is based on indicative activity and the authorities reserve the right to reject a bid that does not meet the estimated budget; this is for the Occupational Health Service and to support those with Needle Stick Injuries.
Total value (estimated)
- £545,149.20 excluding VAT
- £654,179.04 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 31 January 2027
- Possible extension to 31 January 2029
- 3 years, 4 months
Description of possible extension:
Up to 2 year optional extension
Main procurement category
Services
CPV classifications
- 85147000 - Company health services
Contract locations
- UKG21 - Telford and Wrekin
- UKG22 - Shropshire CC
- UKG23 - Stoke-on-Trent
- UKG24 - Staffordshire CC
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
13 August 2025, 12:00pm
Tender submission deadline
20 August 2025, 12:00pm
Submission address and any special instructions
To register on Atamis
If you have not accessed with the portal before you will need to click Register from the landing page and complete the required form.
1) Register on the portal webpage
https://health-family.force.com/s/Welcome (https://healthfamily.
(registration and use of the website is free of charge).
2) Once registered, to search for tendering opportunities that have been published by the buying organisation, click Find Opportunities.
3) From the Find Opportunities page, click on the title of an opportunity. If the tendering project is at the stage where it is open for suppliers to express interest, you will be able to click Register Interest. For this project the contract reference on Atamis is C378854.
For technical support in submitting your Expression of Interest or registering on the 'Atamis Electronic Sourcing system please contact the Atamis helpdesk via email:
.
All communications from providers should come through the Atamis portal. Strictly no other forms of communication to MLCSU or the Commissioner will be accepted (including telephone calls, postal queries/submissions, faxes or email communications) during this period.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Value for Money | Cost | 30% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Contracting authorities
NHS STAFFORDSHIRE AND STOKE-ON-TRENT INTEGRATED CARE BOARD
- Public Procurement Organisation Number: PMRD-4914-TDDX
Stafford Education & Enterprise Park, Weston Road,
Stafford
ST18 0BF
United Kingdom
Contact name: Emma Hardman
Email: emma.hardman1@nhs.net
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - central government
NHS SHROPSHIRE, TELFORD AND WREKIN INTEGRATED CARE BOARD
- NHS Organisation Data Service: QOC
- Public Procurement Organisation Number: PGZQ-6523-JGTT
Wellington Civic Offices, Larkin Way, Tan Bank, Wellington
Telford
TF1 1LX
United Kingdom
Email: emma.hardman1@nhs.net
Region: UKG21 - Telford and Wrekin
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS MIDLANDS AND LANCASHIRE COMMISSIONING SUPPORT UNIT
Summary of their role in this procurement: acting as an agent on behalf of the ICB's
- NHS Organisation Data Service: 0CX
- Public Procurement Organisation Number: PGTM-4634-DGZQ
Bennett House, Town Road
Stoke-on-Trent
ST1 2QB
United Kingdom
Email: emma.hardman1@nhs.net
Region: UKG23 - Stoke-on-Trent
Contact organisation
Contact NHS MIDLANDS AND LANCASHIRE COMMISSIONING SUPPORT UNIT for any enquiries.